Groups, which can be stored in a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key or
(
Phone Book), the two-digit location and
Mono Start. First, you'll need to store each fax number in a One Touch key or Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location. You can have up to six Groups, or you can assign up to 164 (MFC-5890CN and MFC-5895CW), 204 (MFC-6490CW) numbers in a large Group.
| 1 | Press ( Phone Book). |
| 2 | Press  or  to choose Setup Groups. Press OK. |
| 3 | Press or to choose GROUP1, GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK. |
| 4 | Press or to choose the 2-digit One Touch or Speed Dial location you want to add to the Group. Press OK.  Note Speed Dial numbers start with #. One Touch numbers start with  . |
| 5 | Press or to choose Add Number. Press OK. |
| 6 | To add numbers to the group, press or to choose Alphabetical Order or Numerical Order and OK. Press or to select a number and OK. Note Speed Dial numbers start with #. One Touch numbers start with . |
| 7 | After you have finished adding numbers by repeating steps 5 to 6, press or to choose Complete. Press OK. |
| 8 | Press Stop/Exit. |
Note
| | You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports.) |
Changing a Group name
| 1 | Press ( Phone Book). |
| 2 | Press or to choose Setup Groups. Press OK. |
| 3 | Press or to choose the Group name you want to change. Press OK. |
| 4 | Press or to choose Change Group Name. Press OK. Note | | How to change the stored name or number: |
| | If you want to change a character, press  or  to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character. |
|
| 5 | Enter the new name (up to 16 characters) using the dial pad. Press OK. |
| 6 | Press or to choose Complete. Press OK. |
| 7 | Press Stop/Exit. |
Deleting a Group
| 1 | Press ( Phone Book). |
| 2 | Press or to choose Setup Groups. Press OK. |
| 3 | Press or to choose the Group you want to delete. Press OK. |
| 4 | Press or to choose Delete. Press OK. Press 1 to confirm. |
| 5 | Press Stop/Exit. |
Deleting a number from a Group
| 1 | Press ( Phone Book). |
| 2 | Press or to choose Setup Groups. Press OK. |
| 3 | Press or to choose the Group you want to change. Press OK. |
| 4 | Press or to choose the number you want to delete. Press OK. Press 1 to confirm. |
| 5 | Press or to choose Complete. Press OK. |
| 6 | Press Stop/Exit. |
