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Online User's Guide

MFC‑J4340DW / MFC‑J4440DW / MFC‑J4540DW

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  • Before You Use Your Machine
  • Definitions of Notes
  • Trademarks
  • Open Source Licensing Remarks
  • Copyright and License
  • Important Notes
  • Introduction to Your Machine
  • Before Using Your Machine
  • Control Panel Overview
  • LCD Overview
  • Touchscreen LCD Overview
  • Settings Screen Overview
  • Navigate the Touchscreen
  • Set the Ready Screen
  • Set Default Function Screens
  • Enter Text on Your Brother Machine
  • Access Brother Utilities (Windows)
    • Uninstall the Brother Software and Drivers (Windows)
  • USB / Ethernet Port Locations on Your Brother Machine
  • Paper Handling
  • Load Paper
    • Load Paper in Paper Tray #1 / Paper Tray #2
      • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2
      • Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2
      • Load Envelopes in the Paper Tray #1
    • Load Paper in the Manual Feed Slot
    • Unprintable Area
    • Paper Settings
      • Change the Paper Size and Paper Type
      • Change the Check Paper Setting
    • Acceptable Print Media
      • Recommended Print Media
      • Handle and Use Print Media
      • Choose the Right Print Media
        • Paper Type and Paper Size for Each Operation
        • Paper Capacity of the Paper Trays
  • Load Documents
    • Load Documents in the Automatic Document Feeder (ADF)
    • Load Documents on the Scanner Glass
    • Unscannable Area
  • Print
  • Print from Your Computer (Windows)
    • Print a Photo (Windows)
    • Print a Document (Windows)
    • Cancel a Print Job (Windows)
    • Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows)
    • Print as a Poster (Windows)
    • Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows)
    • Print as a Booklet Automatically (Windows)
    • Print a Colour Document in Greyscale (Windows)
    • Prevent Smudged Printouts and Paper Jams (Windows)
    • Use a Preset Print Profile (Windows)
      • Create or Delete Your Print Profile (Windows)
    • Change the Default Print Settings (Windows)
    • Print Settings (Windows)
  • Print from Your Computer (Mac)
  • Print Using Brother iPrint&Scan (Windows/Mac)
    • Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac)
    • Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac)
    • Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows)
    • Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac)
  • Print Photos Directly from a USB Flash Drive
    • Compatible USB Flash Drives
    • Important Information about Photo Printing
    • Print Photos from a USB Flash Drive on the Brother Machine
      • Preview and Print Photos from a USB Flash Drive
      • Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive
      • Print Photos by Image Number
      • Print Photos with Auto Cropping
      • Print Borderless Photos from a USB Flash Drive
      • Print the Date from Your Photo's Data
      • Print Settings for Photos
  • Print an Email Attachment
  • Scan
  • Scan Using the Scan Button on Your Machine
    • Scan Photos and Graphics
    • Save Scanned Data to a Folder as a PDF File
    • Save Scanned Data to a USB Flash Drive
      • Compatible USB Flash Drives
    • Scan Multiple Business Cards and Photos (Auto Crop)
    • Scan to an Editable Text File Using OCR
    • Save Scanned Data as an Email Attachment
    • Scan to FTP
      • Set up a Scan to FTP Profile
      • Upload Scanned Data to an FTP Server
    • Scan to SSH FTP (SFTP)
      • Set up a Scan to SFTP Profile
      • Create a Client Key Pair Using Web Based Management
      • Export a Client Key Pair Using Web Based Management
      • Import a Server Public Key Using Web Based Management
      • Upload Scanned Data to an SFTP Server
    • Scan to Network (Windows)
      • Set up a Scan to Network Profile
      • Upload Scanned Data to a CIFS Server
    • Scan to SharePoint
      • Set up a Scan to SharePoint Profile
      • Upload Scanned Data to a SharePoint Server
    • Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10)
      • Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.1, and Windows 10)
      • Scan Using Web Services from Your Machine (Windows 7, Windows 8.1, and Windows 10)
      • Configure Scan Settings for Web Services
    • Change Scan Settings Using Brother iPrint&Scan
  • Scan Using Brother iPrint&Scan (Windows/Mac)
  • Scan from Your Computer (Windows)
    • Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications
      • TWAIN Driver Settings (Windows)
    • Scan Using Windows Fax and Scan
      • WIA Driver Settings (Windows)
  • Scan from Your Computer (Mac)
  • Configure Scan Settings Using Web Based Management
    • Set the Scan Job Email Report Using Web Based Management
  • Copy
  • Copy a Document
  • Enlarge or Reduce Copied Images
  • Sort Copies
  • Make Page Layout Copies (N in 1 or Poster)
  • Copy on Both Sides of the Paper (2-sided Copy)
  • Copy an ID Card
  • Copy Settings
  • Fax
  • Send a Fax
    • Send a Fax from Your Brother Machine
    • Send a Fax Manually
    • Send a Fax at the End of a Conversation
    • Send the Same Fax to More than One Recipient (Broadcasting)
      • Cancel a Broadcast in Progress
    • Send a Fax in Real Time
    • Send a Fax at a Specified Time (Delayed Fax)
    • Change the Fax Auto Redial Setting
    • Cancel a Fax in Progress
    • Check and Cancel a Pending Fax
    • Fax Options
  • Receive a Fax
    • Receive Mode Settings
      • Receive Modes Overview
      • Choose the Correct Receive Mode
      • Set the Number of Rings Before the Machine Answers (Ring Delay)
      • Set the F/T Ring Time (Pseudo/Double-ring)
    • Set Fax Detect
    • Fax Preview
      • Set Fax Preview to On
      • Preview New Faxes
    • Shrink Page Size of an Oversized Incoming Fax
    • Set the Fax Receive Stamp
    • Receive a Fax at the End of a Telephone Conversation
    • Memory Receive Options
      • Forward Incoming Faxes to Another Machine
      • Store Incoming Faxes in the Machine's Memory
      • Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only)
      • Change Memory Receive Options
      • Turn Off Memory Receive
      • Print a Fax Stored in the Machine's Memory
    • Remote Fax Retrieval
      • Set a Remote Access Code
      • Use Your Remote Access Code
      • Remote Retrieval Commands
      • Forward Faxes Remotely
      • Change the Fax Forwarding Number
  • Voice Operations and Fax Numbers
    • Voice Operations
      • Send Tone Signals
      • Pick up a Voice Call in Fax/Tel Receive Mode
    • Store Fax Numbers
      • Store Address Book Numbers
      • Save Outgoing Call Numbers to the Address Book
      • Save Caller ID History Numbers to the Address Book
      • Change or Delete Address Book Names or Numbers
    • Set up Broadcasting Groups
      • Change a Broadcasting Group Name
      • Delete a Broadcasting Group
      • Add or Delete a Broadcasting Group Member
  • Telephone Services and External Devices
    • Distinctive Ring
      • Turn on Distinctive Ring
      • Turn off Distinctive Ring
    • Caller ID
    • Set the Telephone Line Type
      • PBX and TRANSFER
    • FaxAbility
      • Turn FaxAbility Off or On
    • Voice Over Internet Protocol (VoIP/Telephone Line Interference)
    • External TAD (Telephone Answering Device)
      • Connect an External TAD
      • Record an Outgoing Message (OGM) on the External TAD
      • Multi-line Connections (PABX)
    • External and Extension Telephones
      • Connect an External or Extension Telephone
      • Operation from External and Extension Telephones
      • Use a Cordless External Telephone
      • Use the Remote Codes
        • Change the Remote Codes
  • Fax Reports
    • Set the Transmission Verification Report's Style
    • Set the Fax Journal's Interval Period
  • PC-FAX
    • PC-FAX for Windows
      • PC-FAX Overview (Windows)
        • Configure PC-FAX (Windows)
        • Configure your PC-Fax Address Book (Windows)
          • Add a Member to your PC-FAX Address Book (Windows)
          • Create a Group in your PC-FAX Address Book (Windows)
          • Edit Member or Group Information in your PC-FAX Address Book (Windows)
          • Delete a Member or Group in your PC-FAX Address Book (Windows)
          • Export your PC-FAX Address Book (Windows)
          • Import Information to your PC-FAX Address Book (Windows)
      • Send a Fax Using PC-FAX (Windows)
      • Receive Faxes on Your Computer (Windows)
        • Receive Faxes Using PC-FAX Receive (Windows)
          • Run the Brother PC-FAX Receive on Your Computer (Windows)
            • Set Up Your Computer for PC-FAX Receiving (Windows)
            • Add Your Machine to PC-FAX Receiving (Windows)
          • View Received PC-FAX Messages (Windows)
    • PC-FAX for Mac
  • Network
  • Supported Basic Network Features
  • Configure Network Settings
    • Configure Network Settings Using the Control Panel
  • Wireless Network Settings
    • Use the Wireless Network
      • Before Configuring Your Machine for a Wireless Network
      • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer
      • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Mobile Device
      • Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard
      • Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup™ (WPS)
      • Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup™ (WPS)
      • Configure Your Machine for a Wireless Network When the SSID is Not Broadcast
      • Configure Your Machine for an Enterprise Wireless Network
    • Use Wi-Fi Direct®
      • Wi-Fi Direct Overview
      • Configure Your Wi-Fi Direct Network Using the Push Button Method
      • Configure a Wi-Fi Direct Network Manually
    • Enable/Disable Wireless LAN
    • Print the WLAN Report
      • Wireless LAN Report Error Codes
  • Network Features
    • Print the Network Configuration Report
    • Configure and Operate LDAP Search
      • Change LDAP Configuration Using Web Based Management
      • Perform an LDAP Search Using Your Machine's Control Panel
    • Synchronize Time with the SNTP Server Using Web Based Management
      • Configure Date and Time Using Web Based Management
      • Configure the SNTP Protocol Using Web Based Management
    • Reset the Network Settings to Factory Default
  • Brother Management Tools
  • Security
  • Before Using Network Security Features
  • Configure Certificates for Device Security
    • Supported Security Certificate Features
    • Step by Step Guide for Creating and Installing a Certificate
    • Create a Self-signed Certificate
    • Create CSR and Install a Certificate from a Certificate Authority (CA)
      • Create a Certificate Signing Request (CSR)
      • Install a Certificate on Your Machine
    • Import and Export the Certificate and Private Key
      • Import a Certificate and Private Key
      • Export the Certificate and Private Key
    • Import and Export a CA Certificate
      • Import a CA Certificate
      • Export a CA Certificate
    • Manage Multiple Certificates
  • Use SSL/TLS
    • Introduction to SSL/TLS
      • Brief History of SSL/TLS
      • Benefits of Using SSL/TLS
    • Manage Your Network Machine Securely Using SSL/TLS
      • Configure a Certificate for SSL/TLS and Available Protocols
      • Access Web Based Management Using SSL/TLS
      • Install the Self-signed Certificate for Windows users with Administrator Rights
    • Print Documents Securely Using SSL/TLS
      • Print Documents Using SSL/TLS
  • Use SNMPv3
    • Manage Your Network Machine Securely Using SNMPv3
  • Use IPsec
    • Introduction to IPsec
    • Configure IPsec Using Web Based Management
    • Configure an IPsec Address Template Using Web Based Management
    • Configure an IPsec Template Using Web Based Management
      • IKEv1 Settings for an IPsec Template
      • IKEv2 Settings for an IPsec Template
      • Manual Settings for an IPsec Template
  • Use IEEE 802.1x Authentication for a Wired or a Wireless Network
    • What Is IEEE 802.1x Authentication?
    • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser)
    • IEEE 802.1x Authentication Methods
  • Use Active Directory Authentication
    • Introduction to Active Directory Authentication
    • Configure Active Directory Authentication Using Web Based Management
    • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication)
  • Use LDAP Authentication
    • Introduction to LDAP Authentication
    • Configure LDAP Authentication Using Web Based Management
    • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)
  • Use Secure Function Lock 3.0
    • Before Using Secure Function Lock 3.0
    • Configure Secure Function Lock 3.0 Using Web Based Management
    • Scan Using Secure Function Lock 3.0
    • Configure Public Mode for Secure Function Lock 3.0
    • Additional Secure Function Lock 3.0 Features
    • Register an External IC Card Reader
  • Send an Email Securely
    • Configure Email Sending Using Web Based Management
    • Send an Email with User Authentication
    • Send an Email Securely Using SSL/TLS
  • Lock the Machine Settings from the Control Panel
    • About Using TX Lock
      • Set the TX Lock Password
      • Change the TX Lock Password
      • Turn TX Lock On/Off
  • Mobile/Web Connect
  • Brother Web Connect
    • Brother Web Connect Overview
      • Configure the Proxy Server Settings Using the Machine's Control Panel
      • Configure the Proxy Server Settings Using Web Based Management
    • Online Services Used with Brother Web Connect
    • Set Up Brother Web Connect
      • Brother Web Connect Setup Overview
      • Create an Account for Each Online Service Before Using Brother Web Connect
      • Apply for Brother Web Connect Access
      • Register an Account on Your Brother Machine for Brother Web Connect
      • Set Up Brother Web Connect for Brother CreativeCenter
    • Scan and Upload Documents Using Brother Web Connect
    • Upload a Document from an External Memory Device Using Brother Web Connect
    • Download and Print Documents Using Brother Web Connect
      • Download and Print Using Web Services
      • Download and Print Brother CreativeCenter Templates
    • Download and Save a Document to an External Memory Device Using Brother Web Connect
    • FaxForward to Cloud or E-mail
      • Turn On FaxForward to Cloud or E-mail
      • Turn Off FaxForward to Cloud or E-mail
  • AirPrint
    • AirPrint Overview
    • Before Using AirPrint (macOS)
    • Print Using AirPrint
      • Print from iPad, iPhone, or iPod touch
      • Print Using AirPrint (macOS)
    • Scan Using AirPrint (macOS)
    • Send a Fax Using AirPrint (macOS)
  • Mopria® Print Service
  • Brother Mobile Connect
  • Print with Near-Field Communication (NFC)
  • Brother iPrint&Scan for Windows and Mac
  • Brother iPrint&Scan Overview for Windows and Mac
  • Troubleshooting
  • Error and Maintenance Messages
    • Transfer Your Faxes or Fax Journal Report
      • Transfer Faxes to Another Fax Machine
      • Transfer Faxes to Your Computer
      • Transfer the Fax Journal Report to Another Fax Machine
    • Error Messages When Using the Brother Web Connect Feature
  • Document Jams
    • Document is Jammed in the Top of the ADF Unit
    • Document is Jammed inside the ADF Unit
    • Remove Paper Scraps Jammed in the ADF
  • Printer Jam or Paper Jam
    • Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front)
    • Paper is Jammed in the Front of the Machine (Jam Front)
    • Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2)
  • If You Are Having Difficulty with Your Machine
    • Paper Handling and Printing Problems
    • Telephone and Fax Problems
      • Set Dial Tone Detection
      • Telephone Line Interference/VoIP
    • Other Problems
    • Network Problems
      • Use the Network Connection Repair Tool (Windows)
      • Check Your Machine's Network Settings
      • If You Are Having Difficulty with Your Machine's Network
        • Check Network Devices Using the Ping Command
    • AirPrint Problems
  • Check the Machine Information
  • Reset Your Machine
    • Reset Functions Overview
  • Routine Maintenance
  • Replace the Ink Cartridges
  • Clean Your Brother Machine
    • Clean the Scanner
    • Clean the Print Head from Your Brother Machine
    • Clean the Print Head Using Web Based Management
    • Clean the Print Head from Your Computer (Windows)
    • Clean the Machine's LCD
    • Clean the Outside of the Machine
    • Clean the Machine's Printer Platen
    • Clean the Paper Feed Rollers
    • Clean the Base Pad
    • Clean the Paper Pick-up Rollers for Paper Tray #1
    • Clean the Paper Pick-up Rollers for Paper Tray #2
  • Check Your Brother Machine
    • Check the Print Quality
    • Check the Print Alignment from Your Brother Machine
    • Check the Ink Volume (Page Gauge)
    • Monitor Machine Status from Your Computer (Windows)
      • Status Monitor Indicators and What They Mean (Windows)
      • Turn Off the Show Status Monitor Feature (Windows)
      • Turn Off the Status Monitor (Windows)
    • Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac)
  • Correct the Paper Feed to Clear Vertical Lines
  • Change the Print Options to Improve Your Print Results
  • Pack and Ship Your Machine
  • Machine Settings
  • Change Machine Settings from the Control Panel
    • In the Event of Power Failure (Memory Storage)
    • General Settings
      • Adjust the Machine Volume
      • Change for Daylight Saving Time Automatically
      • Change for Daylight Saving Time Manually
      • Set Sleep Mode Countdown
      • Set the Machine to Power Off Automatically
      • Set the Date and Time
      • Set the Time Zone
      • Adjust the LCD Backlight Brightness
      • Change How Long the LCD Backlight Stays On
      • Set Your Station ID
      • Set Tone or Pulse Dialling Mode
      • Prevent Dialling a Wrong Number (Dial Restriction)
      • Reduce Printing Noise
      • Change the Language Displayed on the LCD
      • Change the Keyboard Setting
    • Save Your Favourite Settings as a Shortcut
      • Add Shortcuts
      • Change or Delete Shortcuts
      • Assign a Shortcut to an IC Card
        • Assign a Shortcut to an IC Card with IC Card Reader
    • Print Reports
      • Reports
      • Print a Report
    • Settings and Features Tables
      • Settings Tables (1.8"(44.9 mm) Colour LCD)
      • Features Tables (1.8"(44.9 mm) Colour LCD)
      • Settings Tables (2.7"(67.5 mm) Touchscreen models)
      • Features Tables (2.7"(67.5 mm) Touchscreen models)
  • Change Machine Settings Using Web Based Management
    • What is Web Based Management?
    • Access Web Based Management
    • Set or Change a Login Password for Web Based Management
    • Set Up Your Machine's Address Book Using Web Based Management
  • Appendix
  • Specifications
  • Supply Specifications
  • Brother Help and Customer Support
  • Some features are not available depending on the model.

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Brother Web Connect

  • Brother Web Connect Overview
  • Online Services Used with Brother Web Connect
  • Set Up Brother Web Connect
  • Scan and Upload Documents Using Brother Web Connect
  • Upload a Document from an External Memory Device Using Brother Web Connect
  • Download and Print Documents Using Brother Web Connect
  • Download and Save a Document to an External Memory Device Using Brother Web Connect
  • FaxForward to Cloud or E-mail

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