If you often want to send the same fax message to many fax numbers you can set up a group.
Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Mono Start.
Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small groups, or you can assign up to 207 numbers to one large group.
| 1 | Press Menu, 2, 3, 3. |
| 2 | Choose the One Touch key or Speed Dial location where you want to store the group. | • | Press a One Touch key. | | • | Press  ( Address Book) and then enter the three-digit Speed Dial location. Press OK.  Note | | Please select a One-Touch key or a Speed-Dial number that has not been used to store a number. |
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| 3 | Use the dial pad to enter a group number (01 to 20). Press OK. |
| 4 | To add One Touch or Speed Dial numbers follow the instructions below: | • | For One Touch numbers, press the One Touch keys one after the other. | | • | For Speed Dial numbers, press ( Address Book) and then enter the three-digit Speed Dial location. |
The LCD will display your chosen One Touch numbers with a  and Speed Dial numbers with a # (for example 006, #009). |
| 5 | Press OK when you have finished adding numbers. |
| 6 | Do one of the following: | • | Enter the name using the dial pad (up to 10 characters for Chinese or 20 characters for alphanumeric). Use the chart on Entering text to help you enter letters. Press OK. | | • | Press OK to store the group without a name. |
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| 7 | Do one of the following: | • | Enter the pinyin using the dial pad (up to 15 characters). Press OK. | | • | Press OK to store the number without a pinyin. |
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| 8 | If you want to save a fax resolution along with the number, choose one of the options below: | • | To store the fax resolution, press  or  to select Std, Fine, S.Fine or Photo. Press OK. | | • | Press OK if you do not want to change the default resolution. |
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| 9 | Do one of the following: | • | To store another group for broadcasting, go to step 2. | | • | To finish storing groups for broadcasting, press Stop/Exit. |
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If you downloaded I-FAX, Fax/Tel and E-mail options
| 1 | Press Menu, 2, 3, 3. |
| 2 | Choose an empty location where you want to store the group in one of the following ways: | • | Press a One Touch key. | | • | Press ( Address Book) and then enter the three-digit Speed Dial location. Press OK. |
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| 3 | Use the dial pad to enter a group number (01 to 20). Press OK. |
| 4 | Press or to select Fax/IFAX or E-Mail. Press OK. |
| 5 | To add One Touch or Speed Dial numbers follow the instructions below: | • | For One Touch numbers, press the One Touch keys one after the other. | | • | For Speed Dial numbers, press ( Address Book) and then enter the three-digit Speed Dial location. |
The LCD will display your chosen One Touch numbers with a and Speed Dial numbers with a # (for example 006, #009). |
| 6 | Press OK when you have finished adding numbers. |
| 7 | Do one of the following: | • | Enter the name using the dial pad (up to 10 characters for Chinese or 20 characters for alphanumeric). Use the chart on Entering text to help you enter letters. Press OK. | | • | Press OK to store the group without a name. |
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| 8 | Do one of the following: | • | Enter the pinyin using the dial pad (up to 15 characters). Press OK. | | • | Press OK to store the number without a pinyin. |
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| 9 | You can save a fax/scan resolution along with the number. Do one of the following: | • | If you selected Fax/IFAX in step 4, press or to select Std, Fine, S.Fine or Photo. Press OK. | | • | If you selected E-mail in step 4, press or to select Color100dpi, Color200dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi, Gray300dpi, B/W200dpi or B&W200x100. Press OK. | | • | Press OK if you don't want to change the default resolution. Note | | If you have selected Fax/IFAX in step 4 and added One-Touch or Speed-Dial numbers that are stored as 'I-Fax', you cannot select S.Fine. |
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| 10 | If you selected Black & White in step 9, select the file format (TIFF, PDF or Secure PDF) that will be used to send to your PC. If you selected Gray or Color in step 9, select the file format (PDF, Secure PDF, JPEG or XPS) that will be used to send your PC. Press OK. Note | | Fax Broadcasting is for black & white only. You can easily print a list of all your Speed-Dial numbers. Numbers that are part of a group will be marked in the Group column . (See Reports). |
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