E-mail / IFAX (MFC8880DN and MFC8890DW only)

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E-mail / IFAX (MFC-8880DN and MFC-8890DW only)

This menu has five selections: Mail Address, Setup Server, Setup Mail RX, Setup Mail TX and Setup Relay. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use Web Based Management and your favorite web browser to configure these settings. (see Web Based Management) These settings must be configured for the IFAX feature to work. (For more details about Internet fax, see Internet fax and Scan to E-mail (E-mail server) (For MFC-8880DN and MFC-8890DW).)

You can also access the character you want by repeatedly pressing the appropriate number key using the machine’s control panel. (For more information, see Entering Text.)

Mail Address

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Mail Address. Press OK.
5	Press 1 to change. Enter the mail address. (up to 60 characters) Press OK.
6	Press Stop/Exit.

Setup Server

SMTP Server

This field displays the node name or IP address of an SMTP mail server (outgoing E-mail server) on your network.

(Ex, “mailhost.brothermail.net” or “192.000.000.001”)

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose SMTP Server. Press OK.
6	Press or to choose Name? or IP Address?. Press OK.
7	Enter the SMTP server address (up to 64 characters). Press OK.
8	Press Stop/Exit.

SMTP Port

This field displays the SMTP port number (for outgoing E-mails) on your network.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose SMTP Port. Press OK.
6	Enter the SMTP port number. Press OK.
7	Press Stop/Exit.

Auth. for SMTP

You can specify the security method for E-mail notification. (For details on security the methods for E-mail notification, see Security methods for E-mail notification.)

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose Auth. for SMTP. Press OK.
6	Press or to choose None, SMTP-AUTH or POP bef.SMTP. Press OK.
7	If you chose None or POP bef.SMTP in step 6, go to step 11. If you chose SMTP-AUTH in step 6, go to step 8.
8	Enter the account name for SMTP authentication. Press OK.
9	Enter the account password for SMTP authentication. Press OK.
10	Enter the account password again. Press OK.
11	Press Stop/Exit.

POP3 Server

This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the Brother machine. This address is necessary for the Internet fax features to function correctly.

(Ex, “mailhost.brothermail.net” or “192.000.000.001”)

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose POP3 Server. Press OK.
6	Press or to choose Name? or IP Address?. Press OK.
7	Enter the POP3 server address (up to 64 characters). Press OK.
8	Press Stop/Exit.

POP3 Port

This field displays the POP3 port number (for incoming E-mails) used by the Brother machine.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose POP3 Port. Press OK.
6	Enter the POP3 port number. Press OK.
7	Press Stop/Exit.

Mailbox Name

You can specify a mailbox name on the POP3 server where the internet print jobs are to be retrieved.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose Mailbox Name. Press OK.
6	Enter the user account name assigned to the Brother machine that will login to the POP3 server (up to 60 characters). Press OK.
7	Press Stop/Exit.

Mailbox Pwd

You can specify the password for the POP3 server account where the internet print jobs are to be retrieved.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose Mailbox Pwd. Press OK.
6	Enter the user password assigned to the machine that will login to the POP3 server (up to 32 characters). Please note that this password is case sensitive. Press OK.
7	Enter the password again. Press OK.
8	Press Stop/Exit.

Note

Note

To set for no password, enter a single space.

APOP

You can enable or disable the APOP (Authenticated Post Office Protocol).

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Server. Press OK.
5	Press or to choose APOP. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Setup Mail RX

Auto Polling

When set to On, the machine automatically checks the POP3 server for new messages.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail RX. Press OK.
5	Press or to choose Auto Polling. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Poll Frequency

Sets the interval for checking for new messages on the POP3 server (default is 10Min).

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail RX. Press OK.
5	Press or to choose Poll Frequency. Press OK.
6	Enter the polling frequency (up to 60 minutes). Press OK.
7	Press Stop/Exit.

Header

This selection allows the contents of the mail header to be printed when the received message is printed.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail RX. Press OK.
5	Press or to choose Header. Press OK.
6	Press or to choose All, Subject+From+To or None. Press OK.
7	Press Stop/Exit.

Del Error Mail

When set to On, the machine automatically deletes error mails that the machine cannot receive from the POP server.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail RX. Press OK.
5	Press or to choose Del Error Mail. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Notification

The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the Internet Fax has been received.

This feature only works on Internet Fax machines that support the “MDN” specification.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail RX. Press OK.
5	Press or to choose Notification. Press OK.
6	Press or to choose On, MDN or Off. Press OK.
7	Press Stop/Exit.

Setup Mail TX

Sender Subject

This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default is “Internet Fax Job”).

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail TX. Press OK.
5	Press or to choose Sender Subject. Press OK.
6	If you want to change the Sender Subject, press 1 to choose Change to change the Sender Subject. Go to step 7. If you don’t want to change the Sender Subject, press 2 to choose Exit. Go to step 8.
7	Enter the subject information (up to 40 characters). Press OK.
8	Press Stop/Exit.

Size Limit

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent and an error report will be printed. The document you are sending should be separated into smaller documents that will be accepted by the mail server. (For your information, a 42 page document based on the ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail TX. Press OK.
5	Press or to choose Size Limit. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Notification

The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the Internet Fax has been received.

This feature only works on Internet Fax machines that support the “MDN” specification.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Mail TX. Press OK.
5	Press or to choose Notification. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Setup Relay

Rly Broadcast

This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Relay. Press OK.
5	Press or to choose Rly Broadcast. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Relay Domain

You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Relay. Press OK.
5	Press or to choose Relay Domain. Press OK.
6	Press or to choose Relay (01 - 10). Press OK.
7	Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast. Press OK.
8	Press Stop/Exit.

Relay Report

A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts.

Its primary function is to print reports of any relayed broadcasts that have been sent through the machine. Please note: In order to use this function, you must assign the relay domain in the “Trusted Domains” section of the Relay function settings.

1	Press Menu.
2	Press or to choose Network. Press OK.
3	Press or to choose E-mail/IFAX. Press OK.
4	Press or to choose Setup Relay. Press OK.
5	Press or to choose Relay Report. Press OK.
6	Press or to choose On or Off. Press OK.
7	Press Stop/Exit.

Note

Note

For more information on Relay Broadcast, see Relay broadcast from a computer.

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