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Send Scanned Documents Directly to an E-mail Address

1
Load your document.
2
Swipe left or right, or press Bsymbol.ltri or Bsymbol.rtri to display Scan 2.
3
Press to E-mail Server.
4
Select the E-mail address you want to send to by doing one of the following:
•
If you want to select an E-mail address from the Address Book, see Select an E-mail Address from the Address Book.
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If you want to enter an E-mail address manually, see Enter an E-mail Address Manually.
Note Note
You can select up to 300 E-mail addresses from the Address Book and enter up to 50 E-mail addresses manually. The scanned data will be sent to all of the addresses at the same time.
5
Press OK and then do one of the following:
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If you want to use the default settings, go to 8.
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If you want to change the default settings, go to 6.
6
Press Options.
7
Select the settings for 2-sided Scan, Scan Type, Resolution, File Type, Document Size, File Size, Auto Deskew and Skip Blank Page as needed. Press OK.
Note Note
•
PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.
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Signed PDF helps prevent data tampering and the impersonation of an author by including a digital certificate within the document.
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If you choose Signed PDF, you must install and then configure a certificate to your machine using Web Based Management. For the details of the certificate installation, see Using Certificates for device security in the Network User’s Guide. After the installation, you can configure a certificate using the following steps.
(1)
Start your web browser and type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.
(2)
Click Administrator.
(3)
No password is required by default. Enter a password if you have set one and press Graphic.
(4)
Choose Signed PDF to configure this option.
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If you want to save the settings as a new default, press Set New Default.
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If you want to restore all settings to the factory settings, press Factory Reset.
8
Press Start.
The machine starts scanning and then sends the scanned document to the E-mail address directly.
Note Note
If you want to save the settings as a shortcut, press Save as Shortcut. For more information, see Set Up the Shortcuts.

Select an E-mail Address from the Address Book

1
Swipe left or right, or press Bsymbol.ltri or Bsymbol.rtri to display Scan 2.
2
Press to E-mail Server.
3
Press Address Book.
4
Press Graphic. The software keyboard will appear on the LCD.
Note Note
•
The LDAP protocol supports you to search for E-mail addresses on your server. For information on how to configure LDAP protocol, see Changing the LDAP configuration using a web browser in the Network User’s Guide.
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The LDAP search result will be shown on the LCD with Graphic before the local address book search result.
5
Enter the initial characters for your search and then press OK. The machine starts searching the Address Book, and then the search result will be shown.
6
Swipe up or down, or press Bsymbol.utri or Bsymbol.dtri until you find the name you are looking for.
7
Press the name from the result.
8
Press Apply.
Note Note
•
If you want to register an E-mail address in the Address Book, see Set Up the Address Book.
•
You can select up to 300 E-mail addresses from the Address Book and enter up to 50 E-mail addresses manually. The scanned data will be sent to all of the addresses at the same time.
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Enter an E-mail Address Manually

1
Swipe left or right, or press Bsymbol.ltri or Bsymbol.rtri to display Scan 2.
2
Press to E-mail Server.
3
Press Manual. The software keyboard will appear on the LCD.
4
Enter an E-mail address and then press OK.
5
Press OK.
Note Note
You can enter up to 50 E-mail addresses manually. The scanned data will be sent to all of the addresses at the same time.
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