When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet.
The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.
For information on how to manually enter the Scan to FTP details, see
Scan to FTP Manual Method. To use Web Based Management, type
http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser, and then you can configure or change the settings in the Administrator Settings. You can configure up to ten FTP server profiles.
| 1 | Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. |
| 2 | The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189). |
| 3 | Enter the Username that has been registered with the FTP server for the machine (up to 32 characters). |
| 4 | Enter the Password for access to the FTP server (up to 32 characters). |
| 5 | Enter the destination folder where your document will be stored on the FTP server (for example /brother/abc/) (up to 60 characters). |
| 6 | Choose the file name you want to use for the scanned document. You can choose from seven present and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters. |
| 7 | Choose the scan quality from the drop-down list. You can choose Color 150, Color 300, Color 600, B&W 200 or B&W 200x100. |
| 8 | Choose the file type for the document from the drop-down list. You can choose PDF or JPEG for color documents and PDF or TIFF for B/W document. |
| 9 | You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON. You can also change the port number used to access the FTP server. The default for this setting is port 21. In most cases these two settings can remain at default. |
Creating a user defined File Name
In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile.
| 1 | From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name. |
| 2 | Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. |
Scan to FTP using FTP Server Profiles
| 1 | Put the document face up in the ADF, or face down on the scanner glass. |
| 2 | Press  ( Scan). |
| 3 | Press  or  to choose Scan to FTP. Press OK. |
| 4 | Press or to choose one of the FTP server profiles listed. Press OK. | • | If the Scan to FTP profile is complete, you will automatically go to Step 10. | | • | If the Scan to FTP profile is not complete, for instance, the login account name and password are missing or the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps. |
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| 5 | Choose one of the options below: | • | Press or to choose Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK and go to Step 6. | | • | Press or to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to Step 7. |
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| 6 | Press or to choose PDF or JPEG. Press OK. |
| 7 | Press or to choose PDF or TIFF. Press OK. |
| 8 | Use the dial pad to enter the username. Press OK. |
| 9 | Use the dial pad to enter the password. Press OK. |
| 10 | Do one of the following: | • | If you want to start scanning, press Black Start or Color Start and go to Step 13. | | • | If you want to change the file name, go to Step 11. |
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| 11 | Press or to choose a file name you want to use and press OK. Press Black Start or Color Start and go to Step 13.  Note | | If you want to change the file name manually, go to step 12 |
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| 12 | Press or to choose <Manual>. Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start. |
| 13 | The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. |
Note
| | Scan type depends on the settings, Black Start or Color Start do not change the settings. |
