You can scan black & white and color documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF) or Secure PDF (*.PDF) file formats. Color documents may be stored in JPEG (*.JPG), PDF (*.PDF), Secure PDF (*.PDF) or XPS (*.XPS) file formats. The default File names are based on the current date. You can change the color, quality and file name.
Resolution | File Format Options |
Color 100 dpi | PDF / Secure PDF / JPEG / XPS |
Color 200 dpi | PDF / Secure PDF / JPEG / XPS |
Color 300 dpi | PDF / Secure PDF / JPEG / XPS |
Color 600 dpi | PDF / Secure PDF / JPEG / XPS |
Gray 100 dpi | PDF / Secure PDF / JPEG / XPS |
Gray 200 dpi | PDF / Secure PDF / JPEG / XPS |
Gray 300 dpi | PDF / Secure PDF / JPEG / XPS |
B&W 200 dpi | PDF / Secure PDF / TIFF |
B&W 200x100 dpi | PDF / Secure PDF / TIFF |
| 1 | Put a USB Flash memory drive into your machine. |
| 2 | Load your document. |
| 3 | Press  ( Scan). |
| 4 | Press  or  to choose Scan to USB. Press OK. |
| 5 | Choose one of the options below: | • | To change the setting press or to choose Change Setting. Press OK and go to step 6. | | • | To start scanning with the settings you set in the Function Menu ( Menu, 5, 2), choose Start Scan. Press OK and go to step 9. |
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| 6 | Press or to choose the quality you want. Press OK. |
| 7 | Press or to choose the file type you want. Press OK.  Note | • | If you choose color or Gray in the resolution setting, you cannot choose TIFF. | | • | If you choose black & white in the resolution setting, you cannot choose JPEG or XPS. | | • | If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. |
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| 8 | The file name is set automatically. However, you can create a name of your choice using the dial pad. You can only change the first 6 digits of the file name. Press OK. Note | | Press Clear/Back to delete the letters you entered. |
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| 9 | Press Black Start or Color Start to start scanning. Note | | Scan type depends on the settings of the DeviceButton tab, Black Start or Color Start do not change the settings. |
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CAUTION
| | The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB Flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB Flash memory drive. |
Changing the default file size
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
| 1 | Press Menu, 1, 8, 2. |
| 2 | Press or to choose 1.Color or 2.Gray. Press OK. |
| 3 | Press or to choose Middle, Large and Small. Press OK. |
| 4 | Press Stop/Exit. Note | | You cannot choose the file size when you scan a document in black and white. Black and white documents will be stored in the TIFF file format and the data will not be compressed. |
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Changing the default resolution and file type
| 1 | Press Menu, 5, 2, 1. |
| 2 | Press or to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi. Press OK. |
| 3 | Do one of the following: | • | For black & white file format: Press or to choose PDF, Secure PDF or TIFF. Press OK. | | • | For Color or Gray file format: Press or to choose PDF, Secure PDF, JPEG or XPS. Press OK. |
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| 4 | Press Stop/Exit. |
Changing the default file name
| 1 | Press Menu, 5, 2, 2. |
| 2 | Enter the file name (up to 6 characters). Press OK. Note | | You cannot use a space for the first character. |
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| 3 | Press Stop/Exit. |
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems.
| • | Protected Device This message will appear if the protect switch of the USB Flash memory drive is on. |
| • | Rename the File This message will appear if there is already a file on the USB Flash memory drive with the same name as the file you are trying to save. |
| • | Too Many Files This message will appear if there are too many files stored on the USB Flash memory drive. |
| • | Unusable Device This message will appear if your USB Flash memory drive is not supported by your Brother machine. |
