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Save Scanned Data as an Email Attachment
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Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan.
To scan to email using the machine's Scan Button, make sure you select one of these applications in Brother iPrint&Scan:
- Windows: Microsoft Outlook
- Mac: Apple Mail
For other applications and Webmail services, use the Scan to Image or Scan to File feature to scan a document, and then attach the scanned file to an email message.
MFC-J4340DW
- Load your document.
- Press
(SCAN).
- Press
or
to select the [to PC] option, and then press OK.
- Press
or
to select the [to E-mail] option, and then press OK.
- If the machine is connected over the network, press
or
to select the computer where you want to send data, and then press OK.
If the LCD message prompts you to enter a PIN, use the control panel to enter the four-digit PIN for the computer, and then press OK.
- Do one of the following:
- To change the settings, go to the next step.
- To use the default settings, press Mono Start or Colour Start.[Colour Setting] depends on the default settings. Pressing Mono Start or Colour Start does not allow you to change the settings.
- Press
or
to select the [Scan Settings] option, and then press OK.
To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine.
- Press
or
to select the [Set at Device] option, and then press OK.
- Select the scan settings you want to change, and then press OK.OptionDescriptionColour Setting
Select the scan colour format of your document.
ResolutionSelect the scan resolution for your document.
File TypeSelect the file format for your document.
Document SizeSelect your document size.
BrightnessSelect the brightness level.
ContrastSelect the contrast level.
Auto DeskewCorrect any skewed documents when they are scanned.
Skip Blank PageWhen On is selected, blank pages are skipped.
Remove BackgroundChange the amount of background colour that is removed.
- Press Mono Start or Colour Start.[Colour Setting] depends on the settings you have selected. Pressing Mono Start or Colour Start does not allow you to change the settings.
MFC-J4440DW/MFC-J4540DW
- Load your document.
- Press .
- If the machine is connected over the network, press
or
to display the computer where you want to send data, and then select the computer name.
If the LCD message prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK].
- Do one of the following:
- To change the settings, press
[Options].
- Press [Start] to start scanning without changing additional settings.
The machine scans the document and saves it as a file attachment. It then launches your email application and opens a new, blank email message with the scanned file attached.
To use
[Options], you must connect a computer with Brother iPrint&Scan installed to the machine.
- Press .
- Select the scan settings you want to change, and then press [OK].OptionDescriptionColour Setting
Select the colour format for your document.
ResolutionSelect the scan resolution for your document.
File TypeSelect the file format for your document.
Document SizeSelect your document size.
BrightnessSelect the brightness level.
ContrastSelect the contrast level.
Auto DeskewCorrect any skewed documents when they are scanned.
Skip Blank PageWhen On is selected, blank pages are skipped.
Remove Background ColourChange the amount of background colour that is removed.
- To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.
- Press [Start].The machine scans the document and saves it as a file attachment. It then launches your email application and opens a new, blank email message with the scanned file attached.