This section will help you get familiar with the OmniJoin meeting interface.

Upon entering an OmniJoin meeting as a [Host] or [Presenter], you are shown a "Start" page. This can be really useful to help you invite other people, and to start sharing applications and documents.

NOTE: The "Start" page is only visible to [Host] and [Presenter].

As a Host in an OmniJoin meeting, you can invite other people to the meeting via email or by using the OmniJoin Contacts. You can even choose an email message from your customized message templates and make changes to the invite prior to sending it. (Depending on the type of the license used, you may not be able to customize Meeting invitation email.)

Did you know? You can customize and create your own invitations via the OmniJoin My Account - instead of using the standard "Meeting invitation" email template. (Depending on the type of the license used, you may not be able to customize Meeting invitation email.)

Did you know? You can send invitations to anyone who isn't an Outlook® or OmniJoin contacts by clicking on the "Email" button.

Did you know? You can edit the invitation email that will be sent, by clicking "Edit and Send" instead.

This menu is displayed when joining a meeting that uses OmniJoin Integrated Audio with Add dial-out feature for attendees option selected.

Alternatively… You can invite other people to the meeting by clicking each icon on the [Start page] as well.

Did you know? You can also copy the link displayed in the address bar at the bottom of the screen.

If you have been invited to join an OmniJoin meeting, there are two easy ways you can join.

If you received an invitation balloon (example below) towards the bottom-right corner of your screen (near the notification area), you can choose to either accept or decline the invitation - easy!

NOTE: To join a meeting [that uses OmniJoin Integrated Audio] 1, select the audio mode. To change the [audio mode] during a meeting, select the Audio tab, click Settings, and select the audio mode.

¹ An optional license is required in order to use this feature.

If you have received an email invitation, you can click on the hyperlink (web address) to join the meeting.

NOTE: To join a meeting [that uses OmniJoin Integrated Audio] 1, select the audio mode. To change the [audio mode] during a meeting, select the Audio tab, click Settings, and select the audio mode.

¹ An optional license is required in order to use this feature.

If OmniJoin Integrated Audio ¹ is enabled, you can join a meeting that uses OmniJoin Phone Conferencing, in addition to VoIP, and change the audio mode to suit the conditions. If the network environment is not ideal, you can improve the audio quality by using OmniJoin Phone Conferencing.

When entering a meeting room, you are required to choose whether to use the computer's audio system (microphone and speakers) or OmniJoin Phone Conferencing.
Follow the screen instructions below, depending on which audio type you want to use. You can change this at any point during the meeting.

¹ You may need an optional license to use this feature.

NOTE: In a meeting that uses only OmniJoin Phone Conferencing, a host is called the "Leader". To join the meeting as a Leader you need to enter a PIN code. For more information, see Method 1: Dial in now.

NOTE: See [Connect to the OmniJoin Phone Conferencing]for details to call the meeting.

When using OmniJoin Phone Conferencing (when 1, 2 or 3 is selected in the preceding window), there are 2 methods to join a meeting as below. Carry out the settings following the displayed window.

Make a call to join the meeting.

NOTE: Depending on the fee type and settings, the displayed information is different.

NOTE: When "Dial in now" call is set up, your name stays in the list and "Dial in User" appears in the list.

A call is made to attendees from the meeting.

NOTE: Click Hang Up when you want to leave the meeting by phone.

When you have already dialed in, click OK.

Use the telephone functions to control the audio.

Did you know? Mute/unmute operations can be performed from the [Audio tab] of OmniJoin meeting.

To end a meeting, select [End Meeting] in the Meeting tab even if you joined the meeting using OmniJoin Phone Conferencing.

To end a call, hang up your phone or click Hang Up in the ribbon tab.

Use the "Leave Meeting" button if you want to leave your meeting room running. Even after you leave, other attendees can continue the meeting. You can easily leave a meeting with just a few clicks...

Alternatively... You can also leave the meeting by simply clicking Leave Meeting on the top-right corner, and then clicking Leave Meeting.

Click Hang Up to end your call when you have joined the meeting with OmniJoin Phone Conferencing option.

To end the call for any of the other attendees individually, right-click on an attendee's displayed name and click Hang Up (Hosts only).

If you would like to delete or end a meeting, you can do so by clicking "End Meeting" in the Meeting tab. This will permanently delete the meeting and will expel any attendees who are currently in it. This is a very safe and secure way to ensure the meeting ends when you leave.

Alternatively... You can also end the meeting by clicking Leave Meeting on the top-right corner, and then clicking End Meeting.

NOTE: By default, [quick meetings] created via the [Live Contact List/ OmniJoin IM] will automatically end 15 minutes after the last attendee leaves the session.

If you would like to lock or unlock a meeting, you can do so by using the Meeting tab and clicking the "Lock Meeting " or "Unlock Meeting" icons. Clicking the "Lock Meeting" icon will stop any attendees from being able to join you in the meeting and will be held in a "waiting room" if they try to join. Clicking the "Unlock Meeting" will let any waiting attendees join the meeting.

Locking a meeting will stop from attendees being able to join your meeting. This is useful if you want to prepare the meeting in advance of the scheduled start time (such as sharing documents or PowerPoint^® files before-hand) or if you want to stop "late-comers" from entering once the meeting is under-way.

NOTE: Once you lock the meeting, anyone trying to join will be presented with a message (example below) and will not be able to join until you unlock the meeting.

As standard, [scheduled meetings] will be locked before the specified start time. Any locked meetings can be easily opened again (allowing attendees to join) by clicking Unlock Meeting in the Meeting tab.

Within a OmniJoin Meeting, you can access local settings to configure and customize your OmniJoin
experience. You can adjust your audio and video settings, language used, even the color scheme.

Lets you to customize the look and feel of OmniJoin and provides you with some additional configuration options.

The following article will guide you through how to access and change the general settings of a meeting.

Enable or disable audio for your own OmniJoin Meeting and choose between an open microphone (voice activation) or Push-To-Talk (PTT) for transmitting your voice.

The following article will guide you through how to access and change the Audio settings.

Specify your audio playback device (USB headset or speaker phone) and volume level to suit your needs.

Choose your recording audio device (USB headset or speaker phone) and adjust the volume level (sensitivity) to suit your needs.

Enable or disable audio enhancements, such as Acoustic Echo Cancellation and Adaptive Noise Cancellation. These (when enabled) can help reduce echo (looping sound) and distortion when using external speakers and a separate microphone.

Did You Know? If you are using a headset or dedicated speakerphone that features AEC or ANC - you may find the audio quality improves if you un-tick these options.

Fine-tune the quality of application, PowerPoint^® files or document sharing from your computer by adjusting these settings. For most people, the standard settings will be adequate.

The following article will guide you through how to access and change your sharing settings.

The quality setting (out of 100%) applies to both [Document] and [PowerPoint^® file] sharing.

NOTE: Increasing the quality will increase the bandwidth required to share documents and PowerPoint® files.

Rated out of 100%, these sliders control the overall quality and 'refresh rate' (frames per second) for live sharing such as [desktop] or [application] sharing.

NOTE: Increasing the quality or the frame rate will increase the bandwidth required to share desktop and application.

Specify the video device (webcam, video capture card) to use when in an OmniJoin meeting. You can also choose to completely disable the use of video in your own OmniJoin Meeting.

The following article will guide you through how to access and change your video settings.

For most people, the standard setting is best as it allows OmniJoin to automatically manage the performance of your video / webcam. However, if you choose to prioritize the video performance - you can do so here.

The following article will guide you through how to access and change your video utilization settings.

These settings allow you to choose what language and locale to use when in a OmniJoin meeting.

By setting hotkeys, you can assign keyboard shortcuts that trigger various features in OmniJoin. For example: Ctrl + F10 will enable or disable [Follow My Layout]...

Customize how OmniJoin notifies you when attendees join and leave. You can also turn on / off sounds for various meeting activities.

Messages are small notifications that appear towards the bottom-right of the meeting (for the [Host] or [Presenter] only) when attendees join or leave.

For [Hosts] and [Presenters], you'll also get notified with a sound when attendees join, leave and also for any chat messages that are sent during a meeting session.

Contains connection settings for the meeting. OmniJoin will use "automatic" settings by default, however you can manually specify different settings.

A very useful feature if you want to quickly assume control of a web meeting. If you know (or have been given) a "Host" or "Presenter" password, you can use the Take host or presenter option in the Meeting tab to promote yourself and receive additional controls and privileges.

Upon entering an OmniJoin meeting, you may want to set your display name to something friendly so that other meeting attendees know who you are. This can be easily achieved by following the steps below...

Did you know? If you enter a meeting via the [Live Contact List/ OmniJoin IM], your [display name] will be taken off of the Live Contact List/ OmniJoin IM automatically!

If you have the [Record privilege], you can choose to record the meeting session under the Meeting tab located in the top-left corner.

When you save the recording to the OmniJoin cloud, you will receive two emails shortly after ending the meeting that give you information about how to access your recording.

NOTE: The audio from OmniJoin Phone Conferencing is recorded only if it is set to OmniJoin Integrated Audio.

System and connection ratings can help give you an idea on how your meeting experience will go. Generally any computer that conforms to OmniJoin's system requirements should receive a 5 out of 5 system rating. The connection rating monitors the quality of the connection between your computer and the OmniJoin meeting. This rating will fluctuate, as it is monitoring your connection in real-time! The higher the connection rating, the better quality the meeting will be.

If you are a [Host] in a meeting, you can remotely view system and connection ratings of other attendees!

The Bandwidth Monitor allows you to easily view the amount of data being sent from your computer to an OmniJoin meeting. It displays the total 'upload' bandwidth being used by OmniJoin and also individual usage for Video, Audio, Desktop, Document and Media shares.

The following article will guide you through how to view the Bandwidth Monitor.

NOTE: The Bandwidth Monitor will only monitor your 'upload' (i.e. the data you send to the meeting - such as your video, audio and anything you're sharing on your computer).

OmniJoin comes complete with its own set of diagnostic tools, which can help when trying to optimize your OmniJoin experience and locate possible network or Internet related issues. It comprises of 3 tests: bandwidth, latency and routing...

When the bandwidth test is run, OmniJoin will try to determine how much available bandwidth you have between the OmniJoin meeting and your computer. Generally, the higher your available bandwidth the better your meeting experience will be.

NOTE: Bandwidth is likely to vary with a number of scenarios, such as time of day, contention, length of line, other traffic etc, to which OmniJoin has no control over.

A useful test which checks the 'delay' on your Internet connection to the OmniJoin meeting. The lower the latency (or delay), the better quality your meeting is going to be.

NOTE: Latency can vary with a number of scenarios, such as amount or weight of network traffic between you and the OmniJoin meeting. Typically, the heavier the traffic, the higher the latency - which can lead to poorer audio quality.

A comprehensive test which will display the exact route your computer is taking to get the OmniJoin Meeting and your meeting. It will also take a snapshot of the response times at various points to help identify where delays are occuring.

If you're ever asked what revision level or release number of OmniJoin you are using, click About OmniJoin.

With OmniJoin you can share and collaborate on documents, PowerPoint^® files, live applications and your entire desktop. You also have the ability to share media such as audio and video files!

You can share your computer's entire desktop by using the Share tab and selecting "Desktop". This is useful when you would like to share a number of different applications or windows that are currently open on your computer.

Multiple Monitors? If you are using multiple monitors, you will get prompted to select which desktop to share with other particpants in the meeting.

Move the mouse over the hidden OmniJoin control toolbar (top-left corner of the monitor being shared).

You can share any application on your computer (even if other attendees don't have the application on their computers) by using the Share Application feature.

The following article will guide you through how to share an application with other attendees...

Windows® 7 or Windows Vista®? If you are using the Aero interface (the glass effect), thumbnail previews of any applications that are currently running on your computer will be displayed - so you can easily see which application you would like to share.

Windows® XP? If you're using Windows® XP, you will receive a list of applications running (without thumbnails).

Did you know? By unticking "Only show applications that are currently running", you can display a list of all the applications installed on your computer. You can choose which applications to share from the displayed applications.

When the application is being shared - you can use it as you would normally. Anything you do in the application will be seen by other attendees.

You have additional sharing options available by clicking the button at the left the application being shared.

Maximized the application? If the application takes up the entire screen, the sharing border will disappear and the share toolbar will be displayed on the left-side of your monitor.

Click Stop Sharing at the top-right corner of the application

Alternatively... You can also stop sharing by clicking (Options), then select Stop Sharing. This method is recommended when the shared application screen is displayed full-screen.

You can share PowerPoint^® files by using the Share tab and selecting "PowerPoint^®". This is ideal when you do not need to make changes to it. It is generally faster and more efficient than sharing the application itself or your entire desktop.

You cannot share animations and sounds in the PowerPoint® file. If you want to share animations and sounds in the PowerPoint® file, use the "Share an Application" feature and select "Share Audio" option.

With the PowerPoint^® file now being shared with everyone in the meeting, the [Host], [Presenter] (or anyone with the [Control Focus privilege]) can navigate through the PowerPoint^® file using the share controls towards the top-left corner.

Click Stop Sharing towards the top-right corner of the PowerPoint^® file.

You can share or start a new chat with other attendees in the meeting by using the Share Chat feature.

With a chat started, users (depending on the type of chat) can start sending messages, comments, feedback or questions to each other.

Click Stop Chat.

As a Host or Presenter (or with the [Chat privilege]), you can start private textchats with specific meeting attendees. Simply right-click on the attendee in the user-list and select Chat...

Click Stop Chat.

You can share any document such as Word^® documents and text files. This is ideal when you do not need to make changes to it. It is generally faster and more efficient than sharing the application itself or your entire desktop.

With the document now being shared with everyone in the meeting, the [Host], [Presenter] (or anyone with the [Control Focus privilege]) can navigate through the document using the share controls towards the top-left corner of the page.

Click Stop Sharing towards the top-right corner of the document.

You can share a whiteboard with other attendees in the meeting by using the Share tab and selecting "Whiteboard". Simple but effective when you want to annotate, draw diagrams and make anecdotal notes.

With a whiteboard being shared, any user with the [Annotation privilege] can draw shapes and lines, use highlighters and animated pointers from the annotation toolbar next to the whiteboard.

When you have the "Annotation" privilege, the Annotation Toolbar is displayed and the Annotation mode becomes available.

Click Stop Sharing towards the top-right corner of the whiteboard.

You can share a media file (such as an audio or video file) by using the Share a Media File feature.

With the media file now being shared with everyone in the meeting, the Host or Presenter (who started the media share) can set the quaility of the playback by selecting options displayed at the top of the media file and play or pause using the media controls across the bottom of the media file.

Click Stop Sharing towards the top-right corner of the media file.

Sharing a region can be useful if you just want to show a specific area of your screen.

When the region is started - anything displayed within the region area will be visible to everyone in the meeting.

Click Stop Sharing in the top-right corner of the region.

Alternatively... You can also stop sharing by clicking (Options), then select Stop Sharing.

You can share your main web browser (even if other attendees don't have the web browser on their computers) by using the Share Web Browser feature.

The following article will guide you through how to share your web browser with other attendees...

When your web browser is being shared - you can use it as you would normally. Anything you do in the browser (such as navigating through a website), will be seen by other attendees.

You have additional sharing controls and options available to the left of the web browser....

Maximized the web browser? If the web browser takes up the entire screen, the sharing border will disappear and the share toolbar will be displayed on the left-side of your monitor.

Click Stop Sharing in the top-right corner of the web browser.

Alternatively... You can also stop sharing by clicking (Options), then select Stop Sharing.

You can share any files with other attendees in the meeting by using the Files & Handouts feature. Other attendees can then save the shared files on their own computers should they choose to.
Files of up to 5 MB can be shared.

With the file now being shared with everyone in the meeting, attendees can obtain copies of the shared files by saving them to their computer.

When you are a [Host] or [Presenter] in a meeting (or have the [Annotate privilege]), you have access to a range of annotation tools which can be used over both static (documents, PowerPoint^® files) and live (desktop, application, web browser) shares. Annotations can be useful if you want to make annecdotal notes or drawings over shared material.

The following article will guide you through how to use the annotations tools in a meeting...

When you are in Annotation mode by clicking , you can choose from a varitey of tools...

When you are in Annotation mode, you can choose from a variety of tools...

You can easily delete all annotations, with these steps...

When you are sharing your desktop, applications, PowerPoint® file, whiteboard, region, and web browser, you can choose to enable / disable the Aero interface (the glass effect), the desktop wallpaper, and user interface effects used in Windows. By turning them off, the data volume is reduced and the performance will improve.

Click and then select options.

Disable the Aero interface (the glass effect) feature in Windows.

Disable the Windows desktop wallpaper.

Disable user interface effects, such as an icon and application button animations.

When sharing a [desktop], [application], [region] or [web browser], you (as the sharer) can give control of it to other attendees in the meeting. This is useful if you want someone else to interact with the application or your computer (depending on what is being shared).

The following article will guide you through how to give control of a share to someone else in the meeting...

With a "live" application being shared, the attendee is now able to move their own mouse around the application and fully interact with it - as if it was on their own computer!

The Host or Presenter (whose application is being shared) can click Stop Control towards the top-right corner of the current share.

As a Host or Presenter (or with the [Save privilege]), you can save a copy of the current share (PowerPoint^® file or document), excluding any annotations.

¹ If you do not have the Adobe^® Acrobat^® software, click the following "Adobe^® Reader^®" link to download the software.
http://www.adobe.com/products/acrobat/readstep2.html

As a Host or Presenter (or with the [Print privilege]), you can print a copy of the current share (PowerPoint^® file, document or whiteboard), including any annotations. You can also print a "screenshot" or "image" of a live share (such as a desktop, application or region).

When you are a [Host] or [Presenter] in a meeting (or have the [Remote Control privilege]), you can request remote control of other attendees' computers. This is useful if you want to help them resolve a problem, or simply to guide them on how to do something on their computer.

The following article will guide you through how to remotely control someone else's computer in the meeting...

Before you can remote control an attendee's computer, the attendee will need to either "allow" or "deny" the request from you (example below).

The attendee will need to select Allow control to permit the remote control

Once the attendee has allowed you to remote control their computer, you will see a couple of notifications in the bottom-right corner of your screen (example below).

You will now be able to remotely control the attendee's computer.

You (the remote controller), can stop controlling the attendees' computer by clicking Stop Sharing.

Alternatively... The attendee (being remote-controlled), can also choose to stop the remote control by either of the following ways: Press Shift+Ctrl+R, or click the Stop Sharing button displayed on the top-right of the OmniJoin meeting room screen.

When you are a [Host] or [Presenter] in a meeting (or have the [Remote File Access privilege]), you can request to make remote file access between you and other attendees. This is useful if you want to send a copy of a file to someone, or even retrieve a file from someone.

NOTE: This feature lets you access and copy any file held on the attendee's computer. Use with caution.

The following article will guide you through how to access to another attendee's files in the meeting...

Before you can access to another attendee's computer, the attendee will need to either "allow" or "deny" the request from you (example below).

The attendee will need to select Allow file access to let you access their files.

Once the attendee has allowed you to access, a Remote File Access window will open, allowing you to have access to the files on the attendee's computer.

You can stop the file access by closing the Remote File Access window.

NOTE: For security reasons, you cannot delete, edit or rename files that are on the attendee's (remote) computer.

Everything video (webcam) related! In OmniJoin, you have complete control over videos in a meeting.

The following article will guide you through the various ways to play videos.

Alternatively... You can select the attendee in the user-list and click the Play icon

The following article will guide you through the various ways to pause videos.

Alternatively... You can select the attendee in the user-list and click the Pause icon

The following article will guide you through the various ways to stop videos.

Alternatively... You can select the attendee in the user-list and click the Stop icon

By default, video and audio in an OmniJoin meeting is "Always on for everyone". You can change this setting so that the host can control these features.

The following article will guide you through how to change the video playback options for the meeting...

To adjust your own video in OmniJoin, you can access the video settings menu by going into the [meeting settings].

After clicking "Device Settings" in the Video tab, you can choose which device to use as your video image.

No video preview? If there is no preview image, check your webcam (or video device) is plugged in properly and not in use by other applications; then click "Try Again" to refresh the device.

Should you ever need to change your own video device that is used in OmniJoin or another attendee's, you can right-click on an attendee in the user-list and select Video Settings to view a list of available devices and options.

Changing and adjusting video can be useful if a participant does not know how to do it themselves or if you prefer using a different device.

NOTE: A Host has the ability to play, pause or stop other attendees' video / webcam.

Show video names is a useful feature if there are several people in the meeting with webcams. By showing video names, OmniJoin will display the name of each person over the top-left of their video - helping you to put a face to a name.

OmniJoin allows you to display the webcams / videos in a number of different ways, depending on your requirements. OmniJoin even allows you to float the videos onto other monitors or screens!

The Best Fit video style is generally the standard video layout and suits most needs. It will automatically resize the videos as people join or leave the meeting.

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

With a tabbed video style in use, it will only display one video at a time - depending on what video tab is selected. Useful if you're in a meeting where everyone needs to give an update to the group or team. The Host of the meeting can switch between the videos depending on who's speaking / presenting.

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

If you want to float all videos on your screen to have the flexibility to resize them or move them around; you can select the Floating video style.

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

Want to invidually move a video around your screen or resize it? As a Host you can right-click on a live video and select Float to "un-dock" it. The video will then be floating separately from the meeting...

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

Really useful for those who have dual or multiple monitors; you can float (or un-dock) the entire video window containing all live videos. The entire video window can then be dragged around the screen - even onto a different monitor!

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

Choose an attendee to be the larger "active" video and all other live videos will automatically appear inset, in the bottom-right corner.

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

A useful style for videos where you want the main Host or Presenter of the meeting to be the larger "active" video. All other videos will then be neatly arranged around the edge.

Did you know? The video style can be changed for all other meeting attendees by using [Follow My Layout] or [Apply My Layout].

By default, video aspect ratio in an OmniJoin meeting will be Original regardless of the device (webcam) that each participant is using. However, you can change this settings if required.

Audio (VoIP) is included in OmniJoin as standard. You can use [USB headsets or external speakers and a microphone] to communicate with other meeting attendees.

The following article will guide you through how to control the audio during a meeting.

NOTE: A Host has the ability to unmute or mute other attendees' audio device / microphone

Alternatively... You can select the attendee and click the "microphone" icon

The following article will guide you through how to control audio during a meeting.

NOTE: A Host has the ability to unmute or mute other attendees' audio device / microphone

Alternatively... You can select the attendee and click the "mute microphone" icon

To adjust your own audio in OmniJoin, you can access the audio settings menu by clicking "Settings" in the Audio tab.

NOTE: When OmniJoin Phone Conferencing is selected in the meeting setting, see Change the Audio Mode (Only When OmniJoin Integrated Audio is Available).

Best (and often) described as a "walkie-talkie" approach to using audio. It helps cut out any background noise or echo that is often experienced with people who work in a busy or loud environment; or using external speakers (computer or laptop) and a separate microphone.

NOTE: A Host has the ability to unmute or mute other attendees' microphone

Once you have enabled Push-To-Talk, you will only be heard in the meeting when holding down the Push- To-Talk button (in the user-list) or by holding down the assigned "HotKey" (e.g. F1) if one was set.

NOTE: Your display name will highlight green in the user-list whenever your voice is being sent to the meeting (example below).

Standard in all OmniJoin meetings, it allows you to easily converse with other attendees by just speaking into your microphone. Using Voice Activation will help avoid the need to hold down the Push-To-Talk button in order to speak.

NOTE: A Host has the ability to unmute or mute other attendees' microphone.

Once you have enabled Voice Activation, your voice will be picked up by just speaking into your microphone.

NOTE: Your display name will highlight green in the user-list whenever your voice is being sent to the meeting (example below).

By default, video and audio in an OmniJoin meeting is "Always on for everyone". You can change this setting so that the host can control these features.

The following article will guide you through how to change the audio control options for the meeting...

Should you ever need to change your own audio device that is used in OmniJoin or another participant's, you can right-click on an attendee in the user-list and select Audio - Device Settings to view a list of available devices and options.

Changing and adjusting audio can be useful if a participant does not know how to do it themselves or if you prefer using a different device - such as a headset (instead of a webcam mic).

NOTE: A Host has the ability to unmute or mute other attendees' microphone

While in a meeting that uses OmniJoin Integrated Audio, you can change your audio mode during the meeting. If the current audio quality is poor and you would like to select a different audio mode, or if you would like to change the settings for OmniJoin Phone Conferencing, follow the steps below.

Did you know? For more information about the settings for OmniJoin Phone Conferencing, see [Join a Meeting That Uses OmniJoin Integrated Audio].

Did you know? For more information about the settings for OmniJoin Phone Conferencing, see [Join a Meeting That Uses OmniJoin Integrated Audio].

Depending on the type of meeting you are in, you may want to change the layout to suit your requirements. A great example is using the "Video only" layout, when all you're after is a video meeting call with other colleagues.

You can change the layout of the meeting by selecting the Layout tab and clicking any of the layouts provided. "Style 1" is the standard layout in OmniJoin.

The following article will guide you through how to change the layout and what they're often used for.

NOTE: Floating videos will not be hidden; only the video panel will be hidden.

You can use Follow My Layout so that any layout changes you make in OmniJoin will be mirrored to all other attendees in the meeting. As a Host, you can also assign the [Control Layout privilege] to other attendees.

The following article will guide you through how to turn Follow My Layout on and off.

With Follow My Layout on (highlighted dark-orange), you can now change the layout and view for everyone in the meeting...

Apply My Layout can be clicked on to mirror (or copy) your current layout to everyone else in the meeting.
However, any subsequent layout changes will not be reflected to other meeting attendees.

NOTE: If [Follow My Layout] is selected (highlighed in darkorange), "Apply My Layout" will be disabled. These two options are mutually exclusive to one another, so you can either have [Follow My Layout] enabled or "Apply My Layout" enabled.

OmniJoin uses a simple hierarchy to allocate powers to attendees and to keep meetings organized.

A Host is typically the meeting owner (or the person who has started / organized the meeting). They have the highest level of rights in a meeting and generally have full control. As a Host, you can share files, control audio and video, invite, expel, promote or demote other attendees.

A Host has the highest level of rights in a meeting...

You will now enter your personal meeting room as a "Host".

If you're already in a meeting, you can be promoted to a Host in a couple of ways:

A Presenter has the same rights as a Participant with the added ability to share material (such as applications, documents) in a meeting.

A Presenter has the ability to share material in a meeting.

In order for you to become a Presenter, a Host in the meeting can promote you.

If you're already in a meeting, you can be promoted to a Presenter in a couple of ways:

A Participant has the lowest rights in a meeting, and is unable to share files or control what is being displayed.

A Participant has the lowest rights in a meeting, and by default can only:

The features and controls below are [privileges] that can be given or removed from participants by the [Host] of the meeting. These privileges include...

¹ By default, this privilege is given to all participants when they first join a meeting, so they can see who else is attending.

If you've been invited to join an OmniJoin meeting, you will join automatically as a Participant.

Ask a Host in the meeting to demote you...

Every OmniJoin meeting has up to three levels of attendees called; Hosts, Presenters and Participants. Each of these has certain abilities and restrictions to help keep a meeting organized.

A Host can promote and demote attendees by following the steps below.

Ideal when you want to promote someone to share documents, PowerPoint^® files etc., and be able to navigate through the pages or slides.

NOTE: Only Hosts in the meeting can promote and demote other attendees.

Should you choose to, the Host of the meeting can demote an attendee to a Participant to keep the meeting organized and to restrict the attendee's access to certain features.

NOTE: Only Hosts in the meeting can promote and demote other attendees.

Depending on how a meeting has been set up, there can be up to 13 different privileges in a meeting. These privileges can be given or taken away from any meeting attendee by a Host.

You can give or remove specific privileges from attendees by the following steps.

The Save privilege allows the attendee to save the current shared PowerPoint^® file.

NOTE: Only Hosts in the meeting can promote and demote other attendees.

NOTE: Only Hosts in the meeting can promote and demote other attendees.

The Print privilege allows the attendee to print the current shared PowerPoint^® file, document or to capture the current view of a live application or desktop share. It will also print any annotations that have been made on the shared files.

NOTE: Only Hosts in the meeting can promote and demote other attendees.

NOTE: Only Hosts in the meeting can promote and demote other attendees.