There are 2 ways you can receive E-mail messages:
| • | POP3 receiving (manually initiated) |
| • | POP3 receiving at regular intervals |
Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or you can manually poll the server by pressing the Shift + Black Start/Mono Start or Color Start/Colour Start button.
If your machine starts to receive E-mail print jobs, the LCD will reflect this activity. For example, you will see Receiving on the LCD followed by “xx E-mail(s)”. If you press the Shift + Black Start/Mono Start or Color Start/Colour Start buttons to manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to be printed, the machine will display No Mail on the LCD for two seconds.
If your machine is out of paper when receiving data, the received data will be held in the machine's memory. This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and Oceanic machines, Memory receive must be switched ON.)
If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc” If the received mail is too large, the following error message will be printed: “E-MAIL FILE TOO LARGE”. If Delete POP Receive Error Mail is ON (default) then error mail is automatically deleted from the E-mail server.
