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Send Scanned Data to an Email Recipient
- To send scanned data to an email recipient, you must configure your machine to communicate with your network and email server, which is used to send and receive emails.
- You can configure these items from the machine's control panel or Web Based Management.
- To use the Scan to Email Server function, your machine needs to be connected to a network and have access to an SMTP server. You will need the following SMTP email settings before you can proceed:
Server address
Port number
User name
Encryption type (SSL or TLS)
Email server certificate (if used)
If you do not have these settings, contact your email service provider or network administrator.
- Load your document.
- Press .(MFC-J6555DW/MFC-J6955DW/MFC-J6957DW)
- If you have registered your email address with your user ID, the [to My E-mail] button appears when you log on to the machine using Secure Function Lock, Active Directory Authentication or LDAP Authentication.
- To send scanned data to your email address, press [to My E-mail]. When your email address appears on the LCD, press [Next].
- To enable this feature in Web Based Management, click Send to My E-mail field, select On.in the left navigation menu. In the
- Do one of the following to enter the destination email address:
- To enter the email address manually, press [Manual], and then enter the email address using the character buttons on the LCD. When finished, press [OK].
- If the email address is stored in the machine's address book, press [Address Book], and then select the email address.
Press [OK].
- Confirm the email address, and then press [Next].
- To change the settings, press
[Options], and then go to the next step.
- To set your own default settings: after making changes to settings, press the [Set New Default] option, and then press [Yes].
- To restore the factory settings: press the [Factory Reset] option, and then press [Yes].
- Select the scan settings you want to change, and then press [OK].OptionDescription2-sided Scan
(MFC-J3940DW/MFC-J6940DW/MFC-J6955DW/MFC-J6957DW)
Select the 2-sided scan mode.
Colour SettingSelect the colour format for your document.
ResolutionSelect the scan resolution for your document.
File TypeSelect the file format for your document.
Document SizeSelect your document size.
BrightnessSelect the brightness level.
ContrastSelect the contrast level.
Margin SettingsAdjust your document's margins.
Preview(MFC-J6955DW/MFC-J6957DW)
Preview a scan result on the LCD, before the scanned data is saved.
- To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.
- (MFC-J6955DW/MFC-J6957DW) To preview the scanned results before the scanned data is saved, press
and then press [Preview]. The machine scans the document and displays the scanned results on the LCD. If the scanned results are fine, press [Start] to save it and to finish processing.
- Press [Start].The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.