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Send Scanned Data to an Email Recipient

Related Models:MFC‑L3720CDW / MFC‑L3760CDW / MFC‑L3765CDW / MFC‑L3780CDW
Send scanned data directly from your machine to an email recipient without using a computer. This function allows your machine to scan documents and send them to an email address without your machine being connected to a computer. To send the scanned data as an attachment directly to your default email application using the iPrint&Scan software on your computer or the Scan button on your machine, use the "Scan to Email Attachment" function instead.
  • (MFC-L3720CDW)

    To use this function, go to your model's Downloads page at support.brother.com/downloads to download the Internet FAX Install Tool. The installation instructions are available on the Downloads page. If the Internet Fax Install Tool is not available for your model, contact Brother Customer Service.

  • To send scanned data to an email recipient, you must configure your machine to communicate with your network and email server, which is used to send and receive emails.
  • Configure these items from the machine's control panel or Web Based Management.
  • To use the Scan to Email Server function, connect your machine to the network and access an SMTP server. Set up the following SMTP email settings:

    • Server address

    • Port number

    • User name

    • Encryption type (SSL or TLS)

    • Email server certificate (if used)

    If you do not know these settings, contact your email service provider or network administrator.

  1. Load your document.
  2. Press [Scan]>[to E-mail Server].
    image
    • If you registered your email address with your user ID, the [to My E-mail] option appears when you log on to the machine using Secure Function Lock, Active Directory Authentication, or LDAP Authentication.
    • To send scanned data to your email address, press [to My E-mail]. When your email address appears on the LCD, press [Next].
    • To enable this feature in Web Based Management, go to the navigation menu, and then click Scan>Scan to E-mail Server. In the Send to My E-mail field, select On. Click Submit.
  3. Do one of the following to enter the destination email address:

    • To enter the email address manually, press [Manual], and then enter the email address using the keyboard on the LCD. When finished, press [OK].

    • If the email address is stored in the machine's address book, press [Address Book], and then select the email address.

      Press [OK].

  4. Confirm the email address, and then press [Next].
  5. To change the settings, press image[Options], and then select the scan settings you want to change.
    • [2-sided Scan] (MFC-L3780CDW)
    • [Color Setting]
    • [Resolution]
    • [File Type]
    • [Document Size]
    • [Brightness]
    • [Contrast]

      (available only for the [Color] and [Gray] options)

    • [File Name]
    • [File Name Style]
    • [File Size]

      (available only for the [Color] and [Gray] options)

    • [Auto Deskew]
    • [Skip Blank Page]
    • [Skip Blank Page Sensitivity]
    • [Remove Background Color]

      (available only for the [Color] and [Gray] options)

    • [Margin Settings]
    • [Document Separation]
    • [B&W TIFF Compression]
    image

    • If your machine displays the [OK] button, press [OK].

    • To set your own default settings: after making changes to settings, press the [Set New Default] option, and then press [Yes].

    • To restore the factory settings: press [Factory Reset], and then press [Yes].

    • To save the settings as a shortcut, press [Save as Shortcut].

    (This function may not be available depending on your machine conditions.)

  6. Press [Start].
    The machine starts scanning. If using the machine's scanner glass, follow the touchscreen instructions to complete the scanning job.
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