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Send Scanned Data to an Email Recipient

Related Models:ADS‑3300W
Send scanned data directly from your machine to an email recipient without using a computer. This function allows your machine to scan documents and send them to an email address without your machine being connected to a computer. To send the scanned data as an attachment directly to your default email application using the iPrint&Scan software on your computer, there is the "Scan to Email Attachment" function available instead.
  • To send scanned data to an email recipient, you must configure your machine to communicate with your network and email server, which is used to send and receive emails.
  • You can configure these items from the Web Based Management.
  • To use the Scan to Email Server function, your machine will need to be connected to a network and have access to an SMTP server. You will need the following SMTP email settings before you can proceed:
    • Server address
    • Port number
    • User name
    • Encryption type (SSL or TLS)
    • Email server certificate (if used)

    If you do not know these settings, contact your email service provider or network administrator.

  1. Load your document.
  2. Press image or image to display [to Email Server], and press it.
  3. Do one of the following to enter the destination email address:
    • To enter the email address manually, press [Manual], and then enter the email address using the keyboard on the LCD. When finished, press [OK].

    • If the email address is stored in the machine's address book, press [Address Book], and then select the email address.

      Press [OK].

  4. Press image to confirm the email address, and then press [OK].
  5. To change the scan settings, press [Options]. Configure the following settings:
    Option Description
    2-sided Scan

    When using 2-sided scanning, select 2-sided Scan: Long Edge so the layout of the data file’s pages matches your original.

    Color Setting

    Select the color format for your document.

    Resolution

    Select the scan resolution for your document.

    File Type

    Select the file format for your document.

    Document Size

    Select your document size.

    File Size

    Select the file size for your document.

    Skip Blank Page

    When On is selected, blank pages are skipped.

    Advanced Settings Continuous Scan

    Scan more pages than the maximum capacity of the ADF and save them as one data file.

    After scanning the first batch of documents, press Continue to scan additional pages. When finished scanning, press Complete.

    Color Tone Adjustment

    Adjust the brightness and contrast.

    Adjust Auto Color Detect

    When Color Setting is set to Auto, you can adjust the detection level of color.

    Skip Blank Page Sensitivity

    Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages.

    Margin Settings

    Adjust the scanning position of documents if the output position of the images has shifted or if the images are squeezed together or stretched vertically.

    Set New Default

    Save your settings as the default settings.

    Factory Reset

    Restore all settings back to the factory settings.

    image
    • To save the settings as a shortcut, press [Save as Shortcut].
  6. Press [OK].
  7. Press [Start].
    The machine starts scanning.
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