Before using Scan to E-mail Server you must configure your Brother machine to communicate with your network and mail server. You can configure these items from the control panel, Web Based Management, Remote setup or BRAdmin Professional 3. You must ensure the following items are configured on your machine:
| • | IP address (If you are already using your machine on your network, the machine’s IP address has been configured correctly.) |
| • | E-mail address |
| • | SMTP, POP3 server address/port/Authentication method/Encryption method/Server Certificate Verification |
| • | Mailbox name and password |
If you are unsure of any of these items, please contact your systems administrator.
Note
| | Although you must configure an E-mail address on your machine, the machine does not have an E-mail receiving function. Therefore, if the recipient replies to the E-mail sent from your machine, the machine cannot receive the E-mail. |
Scanning to E-mail Server
Before scanning to E-mail Server
To scan to E-mail Server, you can configure the following items from the control panel, Web Based Management or Remote Setup.
| • | Sender Subject (if needed) |
| • | Size Limit (if needed) |
| • | |
How to scan to E-mail Server
See Send Scanned Documents Directly to an E-mail Address in the User’s Guide for sending operations.
After the document is scanned, it is transmitted to the specified E-mail address automatically via your SMTP server. You can cancel the send operation by pressing
during scanning. After the transmission is finished, the machine will return to standby mode.
Note
| | Some E-mail servers do not allow you to send large E-mail documents (the system administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent. The document you are sending should be separated into smaller documents that will be accepted by the mail server. |
