In order to use the Scan to E-mail Server option, the Brother machine will need to be connected to a network and have access to a POP3 and SMTP server. If you do not have this information, please contact your Internet Service Provider or Network Admin to obtain the information.


I: Set up Scan to E-mail (E-Mail Server)

1. Print the network configuration report to obtain the IP address of the Brother machine. (Click here to see how to print the Network Configuration List.)
    
2. Open a web browser (such as Internet Explorer) and enter in the IP address of the Brother machine as http://XXX.XXX.XXX.XXX.
    

   Where XXX.XXX.XXX.XXX is the IP address of the Brother machine listed on the Network Configuration Sheet.

    
3. Click the Network tab.
    
4. Click Protocol.
    
5. Next to POP3/SMTP click Advanced Setting.
    
6. Within this section, you will be able to configure your Incoming and Outgoing mail server settings. Fill in all the requested information on this page. If you are unsure about any of these settings, contact your Internet Service Provider or Network Admin for support:
   
   

    

   1. SMTP Server Address: This field displays the Host Name or IP address of an SMTP mail server (outgoing E-mail Server) on your network. (Ex: smtp.example.net or 192.0.0.1) If you are using the DNS name of the SMTP E-mail server, you must use the FQDN (Full Qualified Domain Name) such as smtp.example.net
       
   2. SMTP Port: Specify the destination port number of the SMTP server that you will connect to.
       
   3. SMTP Server Authentication Method: Specify the authentication method for the SMTP server. This value determines which type of method is used to authenticate the user to the SMTP server. The options are as follows:

       

      • None: Does not authenticate to the SMTP Server.
         
      • SMTP-AUTH: Uses the method which is SMTP Authentication. If this method is used, it is necessary to set the SMTP account details correctly.
         
      • POP before SMTP: Uses the method "POP before SMTP". If this method is used, it is necessary to set POP3 account settings correctly.

       

   4. SMTP-AUTH Account Name/Password: Specify a name and password to be validated with the SMTP server and retype the password for comparison. To set for no password, enter a single space.
       
   5. Device E-mail Address: Enter the e-mail address of the printer. If an administrator address has not been correctly entered, the Notification Mail will be sent to the printer. If you do not set a printer e-mail address, the Notification Mail is not sent to the administrator.
       
   6. POP3 Server Address: This field determines the host name or IP address of the POP3 server (incoming e-mail server). (Ex: pop.example.net -or- 192.0.0.1)
       
      If you are using the DNS name of the POP3 E-mail server you must use the FQDN (Fully Qualified Domain Name) such as pop.example.net.
       
   7. POP3 Port: Specify the destination port number of the POP3 server that you will connect to.
       
   8. Mailbox Name/Password: Specify a mailbox name and password on the POP3 server where the Internet print jobs are to be retrieved. To set for no password, enter a single space
       
   9. Use APOP: Check this box to specify whether APOP is used or not when logging in to the POP3 server.
       
   10. Segmented Message Timeout: If a print job is separated into multiple email messages using the segmented message feature of the print server, this value indicates how long the print server will wait for all of the segments of the message to arrive.

    

7. Click Submit. You will briefly see a message stating: Data updated successfully.
    
8. A screen will appear labeled: Test E-Mail Send/Receive Configuration. Choose from the following options then click Submit:
   
   

    

   • Test E-mail Send Configuration
      
   • Destination E-mail Address: Enter the destination e-mail address.
      
   • Send Test E-mail
      
   • Test E-mail Receive Configuration

    

9. You will see a message stating: Testing Email Configuration followed by the test results. Once you have are finished viewing the results, click OK.

II: To setup One-Touch or Speed Dial locations for E-mail Server

1. While still within the Web Home Page, click on the Address Book tab.
    
2. Click on Address X-X.
    
3. For each storage location that you wish to program, enter the following information:
   
   

    

   • Number/E-mail Address: The recipient's email address.
      
   • Name: The recipient's name.
      
   • Type: Select E-mail Address.
      
   For each Address location, you may store up to two e-mail addresses.
    
4. Click Submit.

    

   • If you would like to setup a Group, continue to STEP 5.

    

5. Click Setup Groups G1 – G6.
   
   
    
6. From the Speed Dial dropdown, choose an unused location where you would like to store the Group.
    
7. Enter a Name for the Group in the Name field.
    
8. Click the Select button under "Members" next to the Group that you would like to configure.
    
9. Place a check in the box next to each E-mail address that you would like to include within this Group.
   
   
    
10. Click Submit.
    
     

III: To Scan to E-mail Server

1. Load your document.
    
2. Press Scan.
    
3. Press the Up or Down arrow key to display to Scan to E-mail Server.
    
4. Press Scan to E-mail Server.
    
5. Press Address Book or Manual to input the E-mail address.

    

   • If you choose Manual, enter the E-mail address using the character buttons on the machine's display (hereinafter called LCD) and then press OK, go to STEP 7.
      
   • If you choose Address Book, select the E-mail address and press OK, go to STEP 6.
      
6. For using the Address Book, do one of the following:

    

   • Press Alphabetical or Numerical, and then press the Email address you want to send to.
      
   • Press the 2-digit Speed Dial number using the dial pad.

    

7. Do one of the following:

    

   • If you want to use the default settings, go to STEP 11.
      
   • If you want to change the default settings, go to STEP 8.

    

8. Press Options.
    
9. Choose the settings for Scan Type, Resolution and File Type as needed.
    
10. Press OK.
     
11. Press Start. The machine starts scanning the document.
     
    If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No. If you press Yes, load the next page and then press OK. Repeat for each subsequent page.