How do I create name badges by joining "First Name" and "Last Name" fields together?

Please follow the instructions below.


 

  1. Preparing the database.

    Image

    e.g Creating name badges using the following Excel file.

    Image


  2. Connecting the database

     

    1. Click on [File] --> [Database]--> [Connect...]
    2. Find the directory and select the prepared Excel file.

     

    Make sure that there is a check mark in the "Header Row Contains Field Names" check box in the Open Database dialog box.

    Image

    If the file being used contains multiple sheets, the Select Table dialog box appears. Select the sheet that you wish to link to the layout.

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  3. Joining fields

     

    • Joining "First name" and "Last name" fields together.
    • Joining fields allows you to easily arrange the merged object in the layout.

      For example, when you merge "First name" field and "Last name" field without joining fields, the following problems may occur depending on the volume of data.
      If the size of the text object for "First name" field is adjusted to the length of "Michael", an extra space will be inserted between "Ron" and "Becker".

      ImageImage

      Meanwhile, if the size of the text object for "First name" is adjusted to the length of "Ron", the size of "Michael" will shrink.

      ImageImage

      If the two fields of "First name" and "Last name" are joined, these problems will be solved.

      ImageImage

       

      1. Click on the database window (the connected database) to display "Database" on the menu bar.
      2. Click on [Database] --> [Connect Fields...]
        The "Define Joined Fields" dialog box appears.

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      3. Click Image.
      4. The "Add a Joined Field" dialog box appears.

        image
      5. In the "Fields:" list box, select the "First name" field and then click Image.

        Image
      6. In the same way, select the "Last name" field and then click Image.

        Image

        In the "Data:" edit box, insert a space between the "[First name]" and "[Last name]" fields.
        Click Image.
      7. The "Define Joined Fields" dialog box appears, showing the joined fields.

        Image

        Click Image.

    To spread a joined field over multiple lines, type "\n".
    "\n" can be entered either by typing in the text or holding down the Ctrl key while pressing the Enter key.

     
  4. Merging text into a layout

     

    1. Click on [Database]--> [Merge into Layout…] or [Insert]-- >[Database field].
    2. The "Merge fields" dialog box appears.
      Select "Text" from the "Merge Type" pull-down menu, and select "[First name] [Last name]" from the "Database Fields that Can Be Merged" list box.

      Image
    3. Click Image.

      Image

      The two fields of [First name] and [Last name] joined have been merged.

     

  5. Adjusting the merged data.

    Adjust the height, size and position of the merged object.

    ImageImage

    Align the text of the object along its horizontal center by clicking on image.

    Image


  6. Editing label object.

    In the layout area, type in "VISITOR" above the merged object, and adjust the position, size, and font of the text object.

    Image


  7. Printing

     

    1. Click on [File] --> [Print…]
    2. The Print dialog box appears.
    3. Under "Print Range", select the desired print range.

      Image
    4. Click Image

     


     

    For details on selecting a record range, refer to the following table.

    Print Range

    Records to be Printed

    All Records

    Print all records.

    Current Record

    Print the current record.

    Marked Record(s)

    Print only the marked records.

    Record Range

    Print records in the range specified by "From"   and "To".

     

     
 

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