You can use Secure Function Lock to restrict available functions and the number of prints.
NOTE: Illustrations shown below are from a representative product and may differ from your Brother machine.

 

> What is Secure Function Lock?

> How to set Secure Function Lock (for Administrator)

> How to use the machine (for users)

 

What is Secure Function Lock?

Secure Function Lock is a function to restrict available functions and the number of prints. Users need an authentication to use machines and they can only use allowed functions. Also, you can reduce costs by avoiding unnecessary printing.

 

Available Functions(*)

• Print
• Copy
• Scan
• Fax (supported models only)
   - Send
   - Receive
• Media
   - Print from
   - Scan to
• Web Connect (supported models only)
• Apps (supported models only)
• Page Limits
• Color Print (supported models only)
• Page Counters
• Card ID (NFC ID) (supported models only)

(*); You can confirm available functions of your Brother machine by opening Restricted Functions menu which appears when Secure Function Lock is activated on Web Based Management.

 

Authentication Method

• Entering password
• Card authentication by NFC (Near-Field Communication) Reader

Brother machine turns into Public Mode when Secure Function Lock is on. Anyone can use machines without any authentication in Public Mode. Therefore, we recommend restricting functions strictly to prevent unauthorized access. Aside from Public Mode, you need to create a new mode (group). For example, create groups such as Manager, Regular Staff, and Part-time Staff and set the functions you want to restrict for each group. Available functions for each user vary depending on groups they belong to. Users can use the functions by logging on their groups with a password or card authentication.

 

 

How to set Secure Function Lock (for Administrator)

Follow the steps below to set Secure Function Lock with Web Based Management. (The screens and setting items may differ depending on your Brother machine or Operating System.)

 

1. Set an Administrator password
2. Configure Secure Function Lock using Web Based Management
3. Configure Public Mode for Secure Function Lock
4. Set the frequency for page counter reset

 

STEP 1: Set an Administrator password

We recommend setting an Administrator password to prevent unauthorized access to the machine. After the Administrator password / account has been set, user access is restricted to only allow changes to the settings in the Administrator tab area.

 

1. Access Web Based Management.
   > Click here to see how to access Web Based Management.
2. If you have previously set your own password, go to STEP2.
   If you have not previously set your own password, change the default login password.
   > Click here to how to change the password.
    

STEP 2: Configure Secure Function Lock using Web Based Management

Set specific user page limits, and grant access to some or all of the functions.
For example, create groups such as Regular Staff, Part-time Staff, and Manager, select a check box to allow or clear a check box to restrict the function listed for each group. If you want to limit the number of prints, select the On check box in Page Limits section and enter the number of prints in the Max. Pages column.

1. Go to navigation menu, and then click Administrator > Restriction Management or User Restriction Function.

   Start from , if the navigation menu is not shown on the left side of the screen.

2. Select Secure Function Lock.
3. Click Submit.
4. Click the Restricted Functions menu.
5. In the User List / Restricted Functions field, type a group name or user name.
6. In the Print and the other columns, select a check box to allow or clear a check box to restrict the function listed.
7. To configure the maximum page count, select the On check box in the Page Limits column, and then type the maximum number in the Max. Pages field.
8. Click Submit.
9. Click the User List menu.
10. In the User List field, type the user name.
11. In the Password field, type a password.

    The number of characters you can set differs depending on the model.

12. To register the user's Card, type the card number in the Card ID (NFC ID) field (available only for certain models).
13. Select User List / Restricted Functions from the drop-down list for each user.
14. Click Submit.

    You can also change the user list lockout settings in the Secure Function Lock menu.

 

STEP 3: Configure Public Mode for Secure Function Lock

Set the restricted functions for Public Mode in the Public Mode row. Select a check box to allow or clear a check box to restrict the function listed. Since all users can use the machine without a password in Public Mode, we recommend restricting all functions in Public Mode.

1. Go to navigation menu, and then click Administrator > Restriction Management or User Restriction Function.
2. Select Secure Function Lock.
3. Click Submit.
4. Click the Restriction Functions menu.
5. In the Public Mode row, select a check box to allow or clear a check box to restrict the function listed.
6. Click Submit.

Follow the steps applicable for your case.
If you select the On box in Page Limits, go to STEP 4.
If not, the setting is now completed.

 

STEP 4: Set the frequency for page counter reset

If you set the number of prints in STEP 2 or 3, follow the steps below to set the frequency to reset the page counter.

1. Click the Counter Auto Reset menu in the left navigation bar.
   
    

   If you cannot find Counter Auto Reset, you must reset Page Counters manually. Go to Restricted Functions XX-XX on the left menu bar and click All Counter Reset.

2. Set Frequency and click Submit.
   
    
   • Set the date and time of the machine correctly in advance.
   • To reset Page Counters manually, go to Restricted Functions XX-XX on the left menu bar and click All Counter Reset.
   • You can check the previous number of prints in Last Counter Record on the left menu bar.
3. The setting is now completed.

   > Click here to see how to easily register the Card ID by touching the IC card to the machine for user authentication in Secure Function Lock.

 

 

How to use the machine (for users)

Brother machine turns into Public Mode when Secure Function Lock is on. You need to switch users by a password or card authentication to use restricted functions.

Select either two ways below to switch to an individual user.

 

> Enter a password
> Use the IC card you have registered (available models only)

 

If Secure Function Lock is on, all menus in (Setting) are locked and you cannot change any setting even after you switch to an individual user.

Turn Secure Function Lock off if you need to change settings.

 

Enter a password

1. Press or on the machine's display (hereinafter called Touchscreen).
   (Where XXXXX is the user’s name.)
2. Press Change User.
3. Select your user name.
4. Enter your four-digit user password and press OK. Make sure the user name you have selected is displayed on the Touchscreen.
   • To change to the public mode, press and Go to Public.
   • After a restricted user has finished using the machine, it will return to Public mode after one minute.

 

Use the IC card you have registered (available models only)

1. Press (Home) to return to the Ready screen.
2. Touch the card to (NFC Reader).
   • You can log on by touching the card to the NFC Reader even if the machine is in Public mode or another user is logged in.
   • The NFC Reader may not be able to detect when the card is in a case or cover. Always remove the card from a case or cover when you touch the card to the NFC Reader.