MFC-5840CN
 |
FAQs & Troubleshooting |
How do I set up an answering machine (TAD) to work on the same line as my FAX/MFC?
If a voice mail Service is used in lieu of a physical TAD, you may experience problems receiving faxes and voice messages. Voice mail service cannot successfully share a telephone line with the FAX/MFC, as either the voice mail or the FAX/MFC will always take control of the call, depending on which one answers first. To set up a TAD to share the telephone line with your FAX/MFC, please follow these instructions:
Physically connecting the TAD to the FAX/MFC:
- Connect a telephone cord from the socket labeled LINE on the FAX/MFC directly to the telephone socket in the wall.
Putting the FAX/MFC in External TAD Mode:
- If it is not illuminated in green, press the FAX key.
- Press the Menu/Set key.
- Press the up or down arrow key until Initial Setup appears and press Menu/Set.
- Press the up or down arrow key until Receive Mode appears and press Menu/Set.
- Use the up or down arrow key to select External TAD.
- Press Menu/Set to confirm your choice.
- Press the Stop/Exit key to exit the menu. To the right of the date and time, the LCD will display "TAD", indicating that the FAX/MFC is in External TAD mode.
How External TAD mode works:
- When someone dials your telephone/fax number (to send a fax or to speak to you), every telephone sharing the line will ring according to the number of rings you set on the TAD.
- If you do not answer the call, the TAD will answer. As your outgoing message is playing, the FAX/MFC is in the background, silently listening for fax tones. If the FAX/MFC hears fax tones, it will automatically respond and receive the incoming fax. If the
- FAX/MFC does not hear fax tones, it remains silent, allowing the caller to leave a message.
Setting the number of rings and the outgoing message:
- It is recommended that you set the number of rings on the TAD to 2 or 3. The maximum number of rings allowed is 4, but 4 rings is not recommended.
- When faxes are being sent, fax tones are transmitted for approximately 35 seconds. If it takes the TAD too long to answer, the transmitting fax machine may disconnect before your FAX/MFC answers the call.
- We also recommend the TAD's outgoing message be a maximum of 20 seconds with a 5-second pause before the message starts. You should also end your message by giving your Fax Receive Code for people sending manual faxes. For example, "After the beep, leave a message or to send a fax press *51 then the Start button".
- When they press *51, it will create a fax signal for their machine to send.
We recommend beginning your outgoing message with 5 seconds of silence because the FAX/MFC cannot detect over a loud or resonant voice. You can try omitting this pause, but if your machine has trouble receiving, we recommend that you re-record your outgoing message with the pause included.
Easy Receive:
- All Brother fax machines are preprogrammed in the factory with an Easy Receive feature set to "ON". When you use this feature, you don't have to press the Black(Mono) Start key, the Colour Start key, or the Fax Receive Code * 5 1, when you answer a fax call.
- Wait for the fax machine to answer the call ("RECEIVING" will appear on the LCD if you are at the unit or you will hear fax tones if you answer on an extension phone) and then hang up the handset. The FAX/MFC will do the rest.
To set the Easy Receive:
- If it is not illuminated in green, press the FAX key.
- Press the Menu/Set key.
- Press the up or down arrow key until Fax appears and press Menu/Set.
- Press the up or down arrow key until Setup Receive appears and press Menu/Set.
- Press the up or down arrow key until Easy Receive appears and press Menu/Set.
- Use the up or down arrow key to select ON.
- Press the Menu/Set key to confirm your choice.
- Press the Stop/Exit key to exit the menu.
