You can use Secure Function Lock to restrict available functions and the number of prints.
NOTE: Illustrations shown below are from a representative product and may differ from your Brother machine.

 

> What is Secure Function Lock?

> How to set Secure Function Lock (for Administrator)

> How to use the machine (for users)

 

What is Secure Function Lock?

Secure Function Lock is a function to restrict available functions and the number of prints. Users need an authentication to use machines and they can only use allowed functions. Also, you can reduce costs by avoiding unnecessary printing.

 

Available Functions(*)

• Print
• Copy
• Scan
• Fax
   - Send
   - Receive
• Media
   - Print from
   - Scan to
• Web Connect
• Apps
• Page Limits
• Page Counters
• Color Print

(*); You can confirm available functions of your Brother machine by opening Restricted Functions menu which appears when Secure Function Lock is activated on Web Based Management.

 

Authentication Method

• Entering password

Brother machine turns into Public Mode when Secure Function Lock is on. Anyone can use machines without any authentication in Public Mode. Therefore, we recommend restricting functions strictly to prevent unauthorized access. Aside from Public Mode, you need to create a new mode (group). For example, create groups such as Manager, Regular Staff, and Part-time Staff and set the functions you want to restrict for each group. Available functions for each user vary depending on groups they belong to. Users can use the functions by logging on their groups with a password.

 

 

How to set Secure Function Lock (for Administrator)

Follow the steps below to set Secure Function Lock with Web Based Management. (The screens and setting items may differ depending on your Brother machine or Operating System.)

 

1. Set an Administrator password
2. Configure Secure Function Lock using Web Based Management
3. Configure Public Mode for Secure Function Lock
4. Set the frequency for page counter reset

 

STEP 1: Set an Administrator password

We recommend setting an Administrator password to prevent unauthorized access to the machine. After the Administrator password / account has been set, user access is restricted to only allow changes to the settings in the General tab area.

 

1. Access Web Based Management.
   > Click here to see how to access Web Based Management.
2. If you have previously set your own password, go to STEP2.
   If you have not previously set your own password, change the default login password.
   > Click here to how to change the password.
    

STEP 2: Configure Secure Function Lock using Web Based Management

Set specific user page limits, and grant access to some or all of the functions.
For example, create groups such as Regular Staff, Part-time Staff, and Manager, select a check box to allow or clear a check box to restrict the function listed for each group. If you want to limit the number of prints, select the On check box in Page Limits section and enter the number of prints in the Max. Pages column.

> Click here to see how to configure Secure Function Lock using Web Based Management.

 

 

STEP 3: Configure Public Mode for Secure Function Lock

Set the restricted functions for Public Mode in the Public Mode row. Select a check box to allow or clear a check box to restrict the function listed. Since all users can use the machine without a password in Public Mode, we recommend restricting all functions in Public Mode.

> Click here to see how to configure Public Mode for Secure Function Lock.

 

Follow the steps applicable for your case.
If you select the On box in Page Limits, go to STEP 4.
If not, the setting is now completed.

 

STEP 4: Set the frequency for page counter reset

If you set the number of prints in STEP 2 or 3, follow the steps below to set the frequency to reset the page counter.

1. Click the Counter Auto Reset menu in the left navigation bar.
   
   

   If you cannot find Counter Auto Reset, you must reset Page Counters manually. Go to Restricted Functions XX-XX on the left menu bar and click All Counter Reset.

2. Set Frequency and click Submit.
   
   • Set the date and time of the machine correctly in advance.
   • To reset Page Counters manually, go to Restricted Functions XX-XX on the left menu bar and click All Counter Reset.
   • You can check the previous number of prints in Last Counter Record on the left menu bar.
3. The setting is now completed.

 

 

How to use the machine (for users)

Brother machine turns into Public Mode when Secure Function Lock is on. You need to switch users by a password to use restricted functions.

Follow the steps below to switch to an individual user.

 

If Secure Function Lock is on, all menus in (Setting) are locked and you cannot change any setting even after you switch to an individual user.

Turn Secure Function Lock off if you need to change settings.

 

Enter a password

1. Press or on the machine's display (hereinafter called Touchscreen).
   (Where XXXXX is the user’s name.)
2. Press Change User.
3. Select your user name.
4. Enter your four-digit user password and press OK. Make sure the user name you have selected is displayed on the Touchscreen.
   • To change to the public mode, press and Go to Public.
   • After a restricted user has finished using the machine, it will return to Public mode after one minute.